Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.
Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.
In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees’ external pursuits.
We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.
The Accounts Payable Officer – Southern Europe will primarily be responsible for the processing and payment of supplier invoices, administration of corporate credit cards including monthly reconciliations, entering and payment of employee reimbursements and maintenance of the petty cash process for France, Belgium and the Netherlands offices and group of stores. These tasks will be managed directly from the London Office using the company’s cloud-based ERP system (NetSuite).
Key responsibilities of the role include, but are not limited to -
Timely and accurate entry of approved and coded supplier invoices into the accounting system.
First review of POs entered in the system to ensure accurate VAT and GL coding.
Ensure invoices and journals are booked correctly, following local GAAP and IFRS.
Co-ordinate the approval of all invoices, ensuring that company policy around approval limits are followed.
Preparation of payment batches in line with finance calendar.
Perform monthly supplier reconciliations to ensure continuous accuracy and completeness.
Ensure all intercompany recharges are recorded and liaise with the other subsidiaries to resolve any variances.
Administer direct debit payments from bank accounts, ensuring they remain up-to-date.
Primary point of contact to external suppliers for resolving payment queries.
Entry to the accounting system and subsequent payment of approved employee expense reimbursement claims.
Assist colleagues with queries regarding GL coding.
To be successful, you will have -
This position will suit somebody interested in pursuing a career in accounting or who has already taken early steps in this direction.
Fluent English and French language skills are required for this role.
Bachelor’s degree or higher in one or more of the following degrees: Business, Accounting, Finance Commerce or similar is preferred.
Prior accounts payable or administrative accounts experience is required.
Experience in the retail sector is preferred.
An ability to proactively identify and escalate issues and process improvements together with a good eye for detail.
Hands-on, practical problem solving and process improvement skills and ability to complete tasks within set timeframes.
Good working knowledge of Microsoft Office, particularly Excel.
Strong and effective interpersonal skills, both verbal and written.
Comfortable working within an open-plan and curated working environment, with an enthusiasm to adapt and embrace the established norms, values and etiquette of the business.
Prior exposure to NetSuite or other ERP systems and retail POS systems would be helpful.