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5 days ago
  • Level Mid Level
  • Professions Project Management, Production
  • Type Full Time
  • Location London, United Kingdom
Assistant & Programme Coordinator, ComedyChannel 4
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Description

Job Purpose

To provide the highest level of administrative support to the Head of Comedy and Commissioning Editors. The role also supports the Commissioning Editors through the management of all relevant editorial/compliance processes and Channel 4 systems. This includes sign off liaison with Commissioning Editors and associate departments. The role is responsible for the smooth functioning of the department at all levels, attending meetings, distributing ratings, and managing awards submissions.

Key Responsibilities

• PA to the Head of Comedy and Commissioning Editors, providing full administrative support including diary management, travel arrangements, arranging and attending events, dealing with general correspondence and expenses filing • Ensure visitors to the department are handled appropriately • To be the first point of contact for production companies and on/off screen talent • Manage relationships with internal and external stakeholders • Work with production companies on edit/viewing schedules and logistics of the production process for various shows / Commissioners • Log all incoming proposals responding to those sent by individuals. Ensure proposals sent by Indies are handled by the relevant Commissioning Editor • Complete ‘Programme Certification’ and language forms for all department output prior to broadcast, and communicate warning/flagging and viewer support details • Jointly responsible with the Commissioning Editor for editorial/compliance issues, with appropriate referral to the Commissioning Editor and/or programme lawyers • Close monitoring of contract delivery, liaising regularly with external suppliers and Channel 4 departments on any issues • Raise all project forms and coordinate Editorial Specification  forms for the department through ‘Commissioning Cycle’ • Track ratings and performance of programmes, distributing as required and adding to Bible • Update ‘General Enquiry’ with correct programme titles and slots using ‘Programme Maintenance’ • Update and distribute department programme ‘Bible’ when required • Manage awards entries for the department • Mandatory attendance at regular editorial and compliance training sessions for Commissioning Programme Coordinators • Monitor the department’s adherence to the Creative Diversity Guidelines, update spreadsheet and flag when issues occur

Essential Experience and Skills

• Extensive PA experience in a demanding, fast paced environment • Strong multiple diary management experience with the ability to juggle busy schedules, with fast changing diaries • Demonstrable understanding and experience of the TV production process including compliance and press and publicity • Demonstrable understanding and experience of the Ofcom Broadcasting Code • Proven experience working in broadcast television • High level of organisation skills, attention to detail and initiative • Experience of handling confidential/sensitive material • A good awareness of C4 business areas • Good communication skills - both verbal and written • Professional telephone manner • Ability to cope in a very busy environment and to perform in high-pressured situations, to be able to prioritise and cope with several tasks at once • Excellent interpersonal skills • Possess a keen attitude and a willingness to learn • Advanced MS Office skills - PowerPoint, Outlook, Word, Excel, Adobe Flash player

Closing Date: 16 October 2017 at Midnight

Skills Required

  • Project Management
  • Production