The British Academy of Film and Television Arts - BAFTA - is a world-leading independent arts charity. In addition to its Awards ceremonies, BAFTA has a year-round, international programme of learning events and initiatives that offers unique access to some of the world’s most inspiring talent through workshops, masterclasses, scholarships, lectures and mentoring schemes across film, TV and games.
BAFTA is recruiting Event Producers across film, games and TV and games on a freelance basis. These producers will support programme managers in the delivery of events and initiatives in venues across the UK and in our new pop up public and members space at 194 Piccadilly. These events include masterclasses, Q&As, roundtables and networking with BAFTA-winners and nominees.
Working to an event format brief set by programme managers to help shape content, research and approach speakers and chairs.
Approaching and securing speakers and industry guests
Coordinating materials for the event
Working with Learning and Events Officer to coordinate and agree the administration of the event to ensure it is managed in line with departmental best practice.
Delegating administrative tasks to Learning and New Talent Intern
Keeping programme manager updated on costs to ensure expenditure is on track and necessary purchase orders are raised.
Writing copy and publicising the events, ensuring any partners are properly credited
Communicating travel and accommodation needs to the BAFTA LNT Intern
Coordinating relationships with key venue partners and booking venues
Coordinating feedback and evaluation
Where relevant, ensuring participant data, evaluation and attendance for each event is collected securely
Overseeing the events on the day
Monitoring expenditure to work within a budget set by programme managers.
Accountable for the administration of each event, communicating copy to the Events Officer and monitoring attendance
Support programme manager in general events producing tasks relating to the event such as monitoring guest list, liaising with the venue, scheduling meetings, fielding enquiries
Experience of producing or coordinating events in film, TV or games for either an industry, career starter or public audience.
Strong research skills and the ability to write persuasively and organise information in a coherent manner. This includes both event copy and chair briefs.
Proactive and self-motivated
Strong attention to detail around event delivery for example the ability to oversee tech requirements, travel and accommodation for speakers, reviewing and selecting clips to illustrate events and ensuring event documents and trackers are accurate and kept up to date.
Experience of working with multiple stakeholders including external venues for event production and programme partners
Experience of working with high level industry professionals in an event setting and working with confidential materials and data
Strong working knowledge of Microsoft Outlook, Excel and Word
A strong interest and understanding of the UK film, games and/or television industries