Logistics Admin Assistant Job at Arcadia | The Dots
Job Expired
2 months ago
  • Level Junior
  • Professions Logistics Manager, Administrator
  • Type Full Time
  • Location London, United Kingdom

Like this job? Notify me with jobs that are similar


Who we are

We already know a thing or two about making our customer feel great but that doesn’t stop us constantly looking for new ways to drive the business forwards. Dorothy Perkins/Burton Menswear is full of passionate people who like to work hard and love what they do and we are always on the lookout for talented people who want to make a difference.

The Role

To support the team in managing key requirements for brand intake & despatch whilst resolving multiple queries and ensuring smooth day to day running of the dept.

Day to Day

  • Understand the Logistics function
  • Work with the Logistics Analyst & Manager on the dept to support and understand their areas
  • Develop an understanding of the processes involved in the function, how Buying & Merchandising interacts with our dept and how the dept interacts with both the DC and external partners
  • Intake & Delivery Management
  • Planning intake in line with targets and contributing to the weekly revised short term forecast
  • Monitoring and analysing weekly forecast accuracy
  • Container management and negotiation with other Brands
  • Ensure DC is able to work with the stock booked in and Brand intake is maximised – out of tolerances, packing list queries, missing carton queries, failed deliveries, intake carryover
  • Communicating necessary changes to team/supplier
  • Controlling intake and liaising with relevant functions to ensure deliveries match orders
  • Ensure digital concessions deliveries are booked when required
  • Supply Base
  • Dealing effectively with arising issues to ensure maximum intake for stock flow to stores
  • Understand supplier delivery standards and help B&M advise the Suppliers
  • Communicating with suppliers and Merchandising/Distribution teams regarding deliveries and any changes to business processes
  • Despatch Management
  • Maintain the dept and brand despatch management. Monitor our pick pots and understand how this effects both Buying & Merchandising and the DC
  • Highlight issues with pick and suggest actions that may need to be taken to increase or reduce or despatch
  • Report on stock levels in the warehouse and stores as a result of both our intake and despatch
  • Look ahead and ensure Brand despatch targets are met
  • React to wholesale levels, work with B&M to manage intake to brand requirements
  • Meet multi-channel requirement (wholesale, franchise, digital) without impacting UK retail
  • Processing
  • Work with the DC, B&M, Tech & Supplier Management to identify and resolve any quality and delivery issues as quickly and efficiently as possible
  • Build relationship with and manage stock through external processor
  • Work with Management to establish key priorities
  • Develop best practice for systems use
  • Good working knowledge of AS400, Excel and Achain in order to collate and relay relevant delivery & performance information
  • Understanding of AS400 system, and the responsibility of Suppliers/ fwders and the DC in what they must maintain
  • Administration
  • Support the team with reports and analysis to enable them to provide information and analysis to the Depts, DC, Suppliers & Management
  • Liaising with other Brands, departments and functions to resolve queries and circulate information as appropriate
  • Stock Movement
  • Allocating HO samples for various press/ marketing events and fit days. Maintain sample log

Must Haves

  • Degree – desirable, but not essential, preferably business, numerical
  • Work experience - ideally within fashion retail or office environment
  • A good understanding of Microsoft Office (Excel, Word, Outlook)
  • Numerate and Analytical
  • Attentive and keen to learn
  • Negotiation & resilience
  • Time management
  • Accuracy and attention to detail
  • Highly organised
  • Good team player
  • Drive
  • Commitment
  • Flexible
  • Able to cope with repetitive tasks
  • Able to communicate and influence at all levels
  • Confident when communicating with external and internal contacts

The Exciting Part

  • 25% staff discount across all brands within the group
  • Generous holiday with holiday trading
  • Early finish summer hours
  • Flexible working hours
  • Regular team and company social events
  • Pension scheme
We regret, due to volume, only suitable applicants will be contacted.
You’ll find every Arcadia brand shares the same values. We all start with letting people be themselves.We are informal while professional, and we are all about mixing fun with commercial nous.Throughout your career with us we will help you develop, and give you the chance to influence our future. It's not only our products but our people who drive our success.Our people are at the heart of everything we do.

Skills Required

  • Logistics Management
  • Logistics

People who have worked with Arcadia