8 days ago
  • LevelSenior
  • ProfessionsHR Director
  • TypeFull Time
  • LocationLondon, United Kingdom

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Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.
Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.
In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees’ external pursuits.
We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.
Purpose of the role
The Payroll Officer is responsible for supporting the payroll processes for the European markets, specifically but not limited to the DACHI region (Germany, Austria, Switzerland and Italy).
Key tasks include preparing and validating regular payroll data, holiday and benefit calculation and other payroll related payments such as bonuses, commission. Maintaining accurate employee data within the payroll systems. Supporting the European Payroll Team with projects.
This is a full-time, permanent position start date ASAP.
This role will be based at our Cologne or London Head Office.
Key responsibilities of the role include, but are not limited to:
  • Prepare holiday accrual and other benefit calculations on a monthly basis
  • Developing and maintaining detailed knowledge and understanding of the statutory processes and legislative deadlines across region
  • Owning or contributing to specific process improvements /or enhancements by creating best practices for improved efficiencies
  • Prepare the calculation and payment of bonuses and other compensation elements
  • Partnership and continuous communication with HR and People Services to ensure all payroll related activities are executed accordingly
  • Provide assistance to the Payroll Manager and wider Payroll Team with all EU projects - payroll provider change management, new CBA application, system maintenance, etc.
  • Updating and continued maintenance of payroll records
  • Administration of all unemployment agency related documents.
  • Ad-Hoc Government initiatives [Covid-19 related reporting]
  • Benefit Administration of the Health Insurance
  • Manage all payroll related postal information
  • Administration of Aesop’s Sickness and Absence reporting
  • Respond to all people queries via our Zendesk ticketing system in a timely manner
  • Maintain a well organized and timely filing processes for payroll records and other related documentation Contribute to the maintenance of the HRIS and its ongoing execution and performance
  • General assistance with project work and administrative tasks, as required
To be successful, you will have:
  • A minimum of 12 months payroll experience across the DACHI region
  • Intermediate to advanced excel skills
  • The ability to tackle all tasks with an analytical and methodical approach
  • Experience with Outsourced Payroll Providers, Cloudpay would be a distinct advantage
  • Strong knowledge of local Labour laws in region relating to Time & Attendance
  • Outstanding communicator and a solution focused problem solver
  • An exceptional eye for detail as well as a proactive and methodical approach to work
  • Ability to adapt to change and to thrive in a fast-paced retail environment
  • Professional proficiency in German & English is a must, French and/or Italian speaker will be an advantage

Skills Required

  • Payroll
  • Advanced Excel
  • Problem Solving

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