Personal Assistant - Soho House Job at Soho House & Co | The Dots
10 days ago
  • Level Mid Level
  • Professions Personal Assistant
  • Type Full Time
  • Location London, United Kingdom

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Description

Who We Are…
Soho House & Co is a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally.
The Mission…
Soho House is a platform for creativity and a space for its diverse membership to have fun, connect, discover and grow. Our passion is people, and we put members and our team at the heart of everything we do. We promote equality, respect and kindness within our walls, and in every community we create around the world.
The Role…
As Executive Assistant, you will be responsible for providing professional pro-active and confidential support on a day-to-day basis to the Chief People Officer & Chief Finance Officer. Liaising with internal and external stakeholders you will become a key member of the executive team. The ideal candidate will have extensive experience of providing administrative support at executive level. You will be able to act autonomously and use your initiative to prioritise workload with ever changing needs.
In this role, efficient organisational skills are a must, you will be managing high level diaries, preparing for company meetings, taking minutes, inbox management, travel arrangements and more. The Executive Assistant will possess excellent communication skills and interpersonal skills being able to work with a range of stakeholders and the rest of the C-suite.
Main Duties…
  • Meeting co-ordination – maintain & manage the executive schedules. Arrange meetings both internally & externally on a local & global level across time zones, including conference calls & Zoom calls etc. Planning, research & preparation of documents in advance for meetings.
  • Communications for CPO/CFO – understanding the CPO/CFO’s tone and being able to write and edit emails, features, speech notes, memos, newsletter copy for and from him. Monitor inbox & respond to emails on behalf of executive.
  • Events – organising & taking responsibility for listening sessions, any offsite meetings/conferences for the wider team who report into CPO/CFO
  • Projects – supporting c-suite and other company directors on various projects retaining to people/finance, keeping them updated on the status of projects. Tracking the project deliverable’s & matching them with agreed deadlines.
  • Travel – organise all international and local travel arrangements for the team, including visa requirements, where necessary. Manage the team travel budget including timely reporting
  • Management of Stakeholders - building positive relationships with key internal stakeholders both locally & globally.
  • Recruitment & Onboarding - liaising with recruiters & SH Recruiter for placement of key People/Finance roles & co-ordinating their onboarding
  • Cost control & processes – continuously assessing working methods and processes, striving for efficient & transparent work flow for C-suite
  • Executive admin – processing expenses for the executives in a timely manner & manage any personal work requests
  • Ad hoc projects as and when including D&I initiatives, recruitment, systems, L&D etc.

Requirements

  • 5+ years experience of being a PA – organising meetings, inboxes and international travel should be second nature
  • Relentless attention to detail
  • Ambition to move into a financial or people role in the future
  • Experience of managing Senior Executives at an International level
  • Digitally savvy and understand UX best practises
  • Very proficient in Microsoft Office – particularly Excel and Word
  • A track record of delivering projects on time and to budget
  • Incredibly organised
  • Outgoing and confident
  • Experienced in managing projects and events
  • Driven to get things done without being pushed
  • Writing – articulate, intelligent writer with excellent spelling and grammar
  • Confidentiality – used to dealing with highly confidential matters such as company salaries, people issues and structures as well as dealing with high profile members

Benefits

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.
  • Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
  • Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
  • Learning & Development: An extensive range of internally and externally run courses are available for all employees.
  • Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
  • Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.

Skills Required

  • Personal Assistance

People who have worked with Soho House & Co