Closing date: 09.00 on Monday 20 May 2019.
Summary and aims of role:
The Producing team are responsible for developing and delivering the programme of live events at Somerset House, including large-scale annual projects Summer Series with American Express, Film4 Summer Screen and Skate.
The Producing Coordinator will be responsible for supporting the Producing and Production teams in the successful delivery of these events. This is a largely office-based role providing both administrative and event-based support.
Background to Somerset House:
Somerset House seeks to be an inspirational creative community where contemporary culture is imagined, created and experienced.
For 250 years, Somerset House has played a central role in our society as a place where our culture and collective understanding of the world is shaped and defined.
In 2000, it began its reinvention as a cultural powerhouse for today, advancing a new generation of creative thinkers who are pushing intellectual and creative boundaries and shifting perceptions of our culture. We celebrate our heritage by looking to the future with renewed social purpose, creating unique and stimulating experiences for the public, bringing them into direct contact with ideas from the greatest artists, makers and thinkers of our time. Located at the geographical heart of London, we are uniquely placed to serve the capital, the country beyond and the wider world.
A registered charity, we operate an independent economic model where commercial and artistic imperatives comfortably co-exist. At Somerset House, art is embedded within a wider community of creative enterprise, creating a pragmatic and viable vision for the arts and cultural centre of the 21st century.
Our vision is to become the UK’s leading centre for contemporary culture, with unexpected ideas and experiences emerging from the intersection of the three groups that constitute our unique cultural ecosystem.
For the public, we seek to be an inspirational place to experience the work of today’s boldest minds, providing intellectual and cultural connections with new ideas and the people behind them. The combination of our celebrated neo-classical setting and our bold, forward-thinking output creates surprising, stimulating and joyful shared experiences for our visitors.
For artists and makers of all disciplines, we seek to encourage experimentation and the creation of new work. We are somewhere for today’s creative generation to take risks, to push boundaries, to collaborate, and go beyond the obvious.
For the wider creative community, we seek to be a home to the largest cluster of creative enterprises in London, a mutually-supportive community ranging from start-ups to established creative businesses, where the best people, ideas and organisations can thrive.
Role and responsibilities
Main activities and responsibilities
Assist the Producing team to coordinate the effective delivery of Somerset House produced events, including Summer Series with American Express, Film4 Summer Screen and Skate
Event specific support for the event Producer and Production Manager on large-scale events during the build and break period, requiring irregular hours of work including some evening and weekend work
Represent the Producing team in meetings with internal and external stakeholders as appropriate
Develop an excellent understanding of the administrative and delivery requirements of each event in order to support them
Effectively work across departments, communicate across teams and liaise with external partners
Day to day financial administration support, including payment logs, invoice logs, budget updates/reconciliations, obtaining quotes and other as required
Support event Producers in drafting, administering and coordinating event specific paperwork including contracts, supplier forms, daily schedules, guest lists and other as required
Day to day organisational support, including diary management, meeting arrangements, meeting agendas/minutes and other as required
General office and on the ground event support and organisational management, and any other duties, projects or events as may be required
Event Management responsibilities on some Somerset House events as appropriate
Experience working on events or in an events focussed environment
Excellent organisational skills with strong attention to detail, especially the ability to work on a number of different tasks concurrently and the ability to prioritise
Significant administrative experience
Ability to work accurately in a fast-paced environment and stay calm under pressure
Excellent communication skills
Highly motivated with the ability to work independently and as a strong team player
Confident and accurate working with budgets and spreadsheet systems
Confident and accurate working with Windows/MSOffice
Flexibility and willingness to work evenings and weekends when required
Enthusiasm and passion for the arts and Somerset House programme