Production Assistant Job at The Estée Lauder Companies Inc. | The Dots
Job Expired
2 months ago
  • Level Junior
  • Professions Production Assistant
  • Type Full Time
  • Location London, United Kingdom

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Description

We are the global leader in prestige beauty - delighting consumers with transformative products and experiences, inspiring them to express their individual beauty. We are the only company focused solely on prestige makeup, skincare, fragrance and hair care with a diverse portfolio of 25+ brands sold in 150 countries. Infused throughout our organization is a passion for creativity and innovation — a desire to push the boundaries and invent the unexpected — as we continue the bold work of our founder Estée Lauder.
Our company has a cutting-edge office situated in central London with a vibrant and friendly atmosphere. Our business is built on the passion of our people. We offer excellent prospects and competitive packages with benefits ranging from highly competitive bonuses, product discounts, excellent training, private healthcare and free gym passes.

Overview The Production Assistant is an important support role in the strategic development of the company's creative approach to support new and emerging multi-channel content. ELC Studios supports the full UK business in the production of locally relevant, speed to market content to support all areas of marketing. ELC Studios is looking for a confident and proactive Production Assistant to coordinate studio operations and production workflows with a focus on forecasting, scheduling, reporting and budget management. Reporting into our Senior Producer, you will work closely with a team of Producers to ensure the smooth running of Production from reporting, budgeting, scheduling and coordinating resources to manage necessary studio needs.
As Production Assistant, you will ensure processes are followed, identify inefficiencies in workflow and drive a culture of continuous improvement. You collaborate and share best practices with your peers worldwide, delivering innovative operating procedures that can scale at high volumes whilst help to motivate the team to deliver results.
Our mission is to create efficiencies in strategy, creative, production and delivery, while enhancing quality across all media, to streamline processes and optimise cost savings for our brands.

Key Responsibilities
  • Fully support the Studio Team to ensure they have all the tools, resources and information they could possibly need to produce the best creative content in the industry
  • Managing the smooth day to day running of prep and shoot days, driving productivity and reducing inefficiencies
  • Support the Producers in managing, building & owning the shoot schedule ensuring we have made appropriate preparations in order to support teams, flag possible issues and maximize productivity
  • Maintaining all documentation – ensure that all documentation is consistent and follows our branding guidelines from workflows, call sheets and PPM decks to Production Handbooks
  • Support the Producers with close management of rate card budgets from providing estimates, tracking costs, raising PO’s, managing expenses and reporting to Finance when required
  • Support the Producers in conducting weekly and monthly reporting on performance - ensuring maximum efficiency regarding targets and KPIs, report and action any patterns. Support Studio Team to achieve their daily targets. Monitor the Studio Target Report and action on any discrepancies or patterns.
  • Managing all studio inventory and maintenance from set design to photography kits
  • Support with all IT, tech systems and studio software
  • Running PPM’s and daily Stand Ups when required
  • Responsible for all sample management and product delivery in advance of shoots
  • Ensuring studio environment is maintained at all times
  • When necessary, support Producers with project delivery and project management
  • Maintain great relationships and communication with all brand stakeholders
  • Review and streamline all efficiencies to ensure maximum productivity through relevant channels
  • First point of contact to transfer information between brands/ Producers and Studio Team
  • First point of contact within the studio for brands and Studio Team
  • Support all teams with adhoc requirements stepping in as a Runner when required

Qualifications
Key Skills
  • Previous operational experience in a high-volume studio
  • An ability to effectively communicate, collaborate and influence across groups
  • Pro-active problem-solving abilities
  • Ability to prioritize & manage multiple projects simultaneously in a fast-paced environment
  • Proficient in Excel
  • Design background a bonus
  • Experience in budget management and invoicing
  • Excellent verbal and written communication skills
  • Analytical and detail oriented
  • Able to multitask with strong organisational skills
  • Calm under pressure
  • Willing and available to work outside of normal working hours as required to fulfill the duties of the post is a must.
  • Willingness to undertake travel as required fulfilling the duties of the post.

Must-haves
  • Strong cross-functional coordination skills
  • Experience managing vendor relationships
  • 360 production experience
  • Understanding of local regulations & standards
  • Global mindset and multicultural understanding
  • Experience in Instagram, Snapchat, YouTube

Nice to haves
  • Agency or studio background
  • Experience with DAM systems
  • Ability to leverage data to make informed decisions
  • Experience managing multiple brands in fast-paced environ.
  • Awareness of emerging trends in the region

Skills Required

  • Product
  • Assistant

People who have worked with The Estée Lauder Companies Inc.