23 days ago
  • Level Mid Level
  • Professions Production Coordinator
  • Type Full Time
  • Location London, United Kingdom

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Description

WHAT WILL I BE DOING?

We have an exciting opportunity to join our Production & Sourcing team as a Team Coordinator.  Production & Sourcing is at the heart of our business, working with multiple internal functions and directly with vendors achieving the highest quality product.
The team coordinator will report directly to the Production Director, providing general administrative support to firstly the director, and the function to keep the department organised.
THE ROLE
  • General administrative support to keep the department organised and to share information
  • Management of complex calendar and scheduling requirements
  • Interact with stakeholders on a global basis to arrange meetings, conference calls, diary schedules etc. with key colleagues and internal managers
  • Prepare and issue notes of meetings where needed and assist with the follow up actions from meeting outcomes
  • Manage and process mail and correspondence as required
  • Tracking and helping drive completion of key deliverables and follow up on outstanding items
  • Schedule cost effective air/hotel/ground transportation. Create detailed, to-the-minute travel itineraries (including smooth transitions between time zones). Coordinate with travel agents and manage international travel process (including passport, visa, vaccination, and cell phone requirements).
  • Drive team activities (including staff meeting agendas and notes, meetings, supply ordering, and other key logistics).
  • Support the Production Director and Production Team with ad-hoc reporting and projects as and when required
  • Complete and file expense reports; utilizing both domestic and international currencies.
  • Act as administrator over team sites
  • Manage team trackers on Google Sheets & Excel
  • Liaise with vendors ensuring clarity on expectations and deadlines
  • Along with Production Assistant process purchase orders promptly and in line with the critical path dates.
  • Liaise closely with Buying & Merchandising teams to ensure that all reorders are placed promptly and loaded onto One World and key dates added to the delivery schedule
  • Ensure weekly delivery schedules are updated and sent by vendors on time for the Production Assistant to review and analyse

WHAT SKILLS DO I NEED FOR THE ROLE?

  • Advanced user of Excel (V-Look Up and Pivot tables required)
  • IT literate
  • Previous experience within a production & supply chain is preferable but not essential
  • Willing to learn and have a genuine interest in Sourcing & Production
  • Ability to communicate effectively with good listening skills
  • Proactive and independent thinking ability with demonstrated desire to learn and grow
  • Strong ability to prioritise and adhere to deadlines
  • Ability to work well under pressure

A BIT ABOUT ALLSAINTS AND THE TEAM

Here at AllSaints we pride ourselves on our  customer centric global team and our vision to continually make the coolest clothes to evoke emotion for our customers, worldwide.
AllSaints is proud to be identified as one team; everything about our style and creativity is curated in-house, from store design and construction to our brand image & clothing design. We are truly an agile business which works at pace and takes responsibility in the work we produce.
We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.
WHAT WE STAND FOR
Customer Centric: We work as one proud team to get the best for our customers
One Team: We are joined up and encourage others to share their ideas
Work at Pace: We know our goals, and we work with clear outcomes in mind
Take Responsibility: We are self aware, understand the impact we have on others and are positive about the future
WHY IS ALLSAINTS FOR ME?
Your career matters to us and we will do what it takes to help you on your journey in life.  You’ll be challenging yourself and your leadership. The opportunities will be there and you’ll be working within an environment that rewards hard work and innovation.  Internal promotion is the norm not the exception and you’ll be supported in your ambition to reach the next step of your career.
You’ll be working in our East London Studios based in London’ vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty.   In addition to this we offer competitive pay and benefits package that includes an amazing employee uniform allowance and discount.
We are an Equal Opportunity employer and we very much look forward to working with you.

Skills Required

  • Production Co-ordination

People who have worked with AllSaints