Projects and Facilities Admin Assistant Job at | The Dots
Job Expired
1 month ago
  • Level Junior
  • Professions Project Manager, Administrator
  • Type Full Time
  • Location Manchester, United Kingdom

Like this job? Notify me with jobs that are similar


Job Summary
We are looking for a reliable office administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include PPM Planning, PO Processing and administrative duties. The ideal candidate will be competent in prioritising and working with little supervision. They will be self-motivated and trustworthy.
Tasks, Duties and Responsibilities
  • Arrange travel and accommodation for all employees and any company guests.
  • Serve as a general resource and point of contact for travel -related issues; assist employees with travel-related issues or concerns.
  • Receive and respond to incoming Facilities requests on behalf of the organisation.
  • Perform special projects and assignments as directed.
  • Manage PPM Calendar and coordinate all legislative and service Contractors as required.
  • Raise team POs as required (knowledge of Sage not compulsory but preferable).
  • General administrative tasks as required for the Projects and Facilities team.
  • Responsible for updating and maintaining potential supplier / Contractor database.
  • Support the Project team in any existing or future projects.
Health and Safety
  • Fully understands the fire, emergency and health & safety procedures of the workplace.
  • Ensures that all potential and real hazards are taken care of immediately, and are reported appropriately.
  • Works in a safe and responsible manner, within the framework of legislation and workplace specific policies.
  • Is an ambassador for the brand.
  • Attends training, meetings and other events as requested by direct manager or senior management, including Head of Human Resources.
  • Assists colleagues by completing tasks outside own job role when requested, including supporting associated companies.
  • Maintains own working area in a professional and organised manner.
  • Always strives to improve the department’s operation and increase knowledge of own and related job functions.
Core Skills
  • Outstanding interpersonal communication
  • Ability to juggle multiple projects simultaneously
  • Understanding of travel policies and regulations
  • Ability to maintain and manage Contractor / Supplier relationships

Skills Required

  • Project Management
  • Administration

People who have worked with