Joint Controller Statement

When you use the Soho Work Club App that connects with The Dots, The Dots is a joint controller with Soho Works Ltd (‘Soho Works’) over some of your data. Here’s the practical impact of what this means:

What does it mean to be joint controllers?

This means that The Dots and Soho Works jointly decide what some of your data is used for, and what data is shared between them. Exactly when The Dots is a joint controller with Soho Works is explained in the next section.

When are The Dots and Soho Works joint controllers?

When you create or sign in to your The Dots account using the Soho Work Club App:

  • Soho Works helps us verify whether the account details you entered into the App match their records, and provides your email address to us to complete the form that invites you to sign in or create an account with The Dots.
  • If you don’t have an account with The Dots yet, Soho Works will make the following information available to us: your first and last name, profile picture, and the office location where you are registered with Soho Works (e.g. Soho Works Shoreditch). We use this data to complete a draft profile for you with The Dots and add you to relevant groups in the App (e.g. the Soho Works London Group). You can edit your draft profile and any of this data that has been provided to us by Soho Works before creating your The Dots account.
  • If you provide The Dots with your seniority, job title and experience as part of creating an account with The Dots, this data may be shared with Soho Works.

When you use the Soho Work Club App:

  • The Dots and Soho Works collect analytical information about how you use the App, such as which sections you use the most. The Dots provides the technology to capture this data, which is made available to Soho Works via an analytics dashboard. The Dots’ technology will also track errors or issues you encounter whilst using the App.

What does this mean for me?

  • If you have any queries about the ways in which your data is handled when The Dots and Soho Works are joint controllers, you can contact either of us. You can contact Soho Works here and The Dots here.
  • If you wish to make a subject access request, deletion request or exercise any other rights you have under data protection law, you can contact either of us in order to do that too.

If you contact Soho Works, then Soho Works will take the lead in responding to you, but may need to check in with The Dots to ensure they’re responding to your query in full. The same goes if you contact The Dots.

Anything else I should know?

For more detail, including details covering any uses of your data not explained here, The Dots’ and Soho Works’ individual privacy policies are your next step. Or feel free to just ask either of us – we’re a friendly bunch! You can read Soho Works’ privacy policy here and The Dots’ privacy policy here.

Time for some more legal stuff: this webpage is intended by The Dots and Soho Works to be the written arrangements between joint controllers as required by data protection laws, and was last updated on 20th September 2021.