The Dots Global Limited (‘The Dots’, ‘We’ or ‘Us’) take data protection very seriously and are committed to protecting and respecting your privacy. This policy explains when we are the data controller over your personal data. Our registered office is 10 Great Queen Street Place, London EC4R 1AG and you can view our registration with the Information Commissioner‘s Office here.
This policy (together with Our Terms and Conditions of Use and any other documents referred to in either document) explains how We collect, use and handle any personal information We collect from you when you use Our website at www.the-dots.com (our ‘Site’), Our mobile app, as well as Apps that include access to our professional network (our ‘App’), both of which together We call Our ‘Services’.
If you are using an App that integrates with our professional network, we are a joint controller with the organisation whose App you are using, as set out in more detail here.
Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it.
COLLECTING YOUR PERSONAL INFORMATION
Our professional network exists to help our members and users to advance and develop their careers, and to find career opportunities and talent. With this goal in mind, we may collect and process the following data about you:
Information you give us. You may give Us information about you or relating to you:
Before you can access and use all of Our Service’s features and services, you must register to become a user of Our Services.
To register, We ask that you provide Us with certain personal information, which will generally include your name, address, phone number, email address, date of birth, academic record, profile picture and personal website (each to allow Us to customise your experience), a username and a password created by you. You may also elect to upload materials to your profile that include personal information. Please do not post or add personal data to your profile that you do not want to be publicly available.
Information We collect about you. With regard to each of your visits to Our Services, We may automatically collect the following information:
Information We receive from other sources.
HOW WE USE YOUR PERSONAL INFORMATION
The purpose for which We use and process your personal data (excluding sensitive personal data) and the lawful basis on which We carry out each type of processing is explained below.
|1. GENERAL USE OF SITE|
|To create, personalise, provide support and maintain your user account and profile for Our Services.||Legitimate interests|
|To send you information about your account, the facilities We or Our related companies provide or changes or upgrades that We make to those facilities.||Legitimate interests|
|To authenticate you and authorise access to Our Services.||Contract|
|To alert you via email of relevant opportunities and activities (including, without limitation, jobs, workspaces, content and notifications (for example, if another user connects with your profile on the Platform, messages you through the Platform, or ‘likes’ one of your projects)).||Legitimate interests|
|To allow you to stay in touch, in communication, up to date with, and aware of professional opportunities (including jobs, and events) involving contacts, collaborators and clients. To do so, you can find and ‘Connect’ with the professionals you choose.||Legitimate interests|
|To suggest ‘connections’ or ‘tags’ for you and others.||Legitimate interests|
|To process applicant details when applying for a role or when seeking a professional collaborator for a project.||Legitimate interests|
|To operate a customer helpdesk service to respond to membership queries||Legitimate interests|
|To log certain security and privacy-related activities that occur on your account in line with our legal obligations||Legal Obligation|
|To circulate feedback via surveys to our members asking how we can improve The Dots||Consent|
|2. NETWORKING & CAREER DEVELOPMENT|
|To allow you to seek out and be found for career opportunities.||Legitimate interests|
|To allow you to invite new team members to be credited in your projects, and to join The Dots||Legitimate interests|
|To promote our members’ profiles and careers, such as promoting your work or profile on The Dots||Legitimate interests|
|To send you newsletters which you may elect to receive||Consent|
|To send you requests from a mutually-Connected contact in your network asking for general professional help or advice||Legitimate interests|
|To send you email updates from members in the Channels that you have joined and are a member of||Legitimate interests|
|To provide a platform for you to attend private and public events, and to network with other members at / after those events. By attending events your profile will be visible as an attendee of the event on the public internet. You will have the option of consenting to have your personal data passed to the event sponsors, but that this will require your explicit consent.||Legitimate interests|
|To promote to you, and enable you to enter competitions (for example to participate in ‘masterclasses’ that We or Our third party partners may put on).||Consent|
|To send you events & opportunities emails that contain promotions on and behalf of our third party partners.||Consent|
|4. OTHER STAKEHOLDERS|
|To process potential applicant details for jobs with The Dots when applying for a role.||Legitimate interests|
We do not store credit card details.
We monitor for and try to prevent security breaches.
ADVERTISING AND COOKIES
We use 'cookies' and similar technologies (e.g. web beacons, pixels, ad tags, and device identifiers) to identify information about your web browser session and personalisation data each time you visit and use Our Services. A 'cookie' is a small data file that will be stored by your web browser when you access Our Services. These cookies do not contain any of your personal information such as name or email, the information stored in the cookie will only identify you to The Dots. Cookies can be used to enhance your use of Our Services, as We use them to help personalise Our delivery of services and material to you, such as information which is most relevant to your profile and interests.
You can set up your browser so that it does not accept Our cookies. You can also manually delete Our cookies from your browser. However, you will not be able to login to Our Services without cookies being enabled on your browser. When browsing without logging in, some features may not behave as intended when cookies are not accepted.
Cookies from other entities – ‘third party’ cookies – may also be set on your devices.
HOW WE MAY SHARE YOUR INFORMATION
We use others to help provide Our Services (e.g. maintenance, analysis, audit, payments, fraud detection, marketing and development). They will have access to your information as reasonably necessary to perform these tasks on Our behalf and are obligated not to disclose or use it for other purposes.
We may also disclose your personal information:
If you apply for a position that is advertised via Our Services, We will provide your contact details to the person or company advertising that position.
PROCESSING OF PERSONAL DATA OUTSIDE THE EEA
The data that We collect from you may also involve transfer of your personal data to any country, including countries outside the United Kingdom and/or European Economic Area, but that in those cases, except where the relevant country has been determined to ensure an adequate level of data protection by the European Commission or We need to make the transfer in order to perform a contract concluded in your interests, We will ensure that the transferred personal data is protected by a data transfer agreement in the appropriate standard form approved for this purpose by the European Commission or by a binding legal agreement. it may also be processed by our staff operating outside the EEA who work for us. Such staff maybe engaged in, among other the provision of support services or for other services required to enable us to deliver our service to you.
THIRD PARTY WEBSITES
WHAT ARE MY RIGHTS UNDER DATA PROTECTION LAWS?
You have various other rights under applicable data protection laws, including the right to:
Where we are a joint controller, you can contact either us or the other joint controller to exercise these rights. You also have the right to lodge a complaint with the Information Commissioner’s Office.
Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.
You may be able to exercise some of these rights directly through the functionality We provide on Our Services. Alternatively, or where that is not possible, or if you wish to ask a question about your rights, please contact Us on firstname.lastname@example.org
PERSONAL INFORMATION RETENTION
The criteria We use for retaining different types of personal data, includes the following:
|General queries - when you make an enquiry or contact us by email or telephone, we will retain your information for as long as necessary to respond to your queries.||After this period, We will not hold your personal data for longer than 1 year if We have not had any active subsequent contact with you.|
|Membership data - which will generally include your name, address, phone number, email address, date of birth, academic record, profile picture and personal website, a username and a password created by you.|
Account Deletion: We will remove all personal identifiable data belonging to you within 30 days of receiving your request to delete. To legally demonstrate our compliance with the above, we are required to retain a small amount of anonymised contact data for up to 6 years to prove we have correctly executed your request.
|Direct marketing - where we hold your personal data on our database for direct marketing purposes.||We will retain your information for as long as we have your explicit consent.|
Our Service does not address anyone under the age of 18 ('Children').
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If We become aware that We have collected personal data from children without verification of parental consent, We will take steps to remove that information from our servers.