Caitlin Moore

Event Manager

  • LocationLondon, United Kingdom

About me


With a passion for events and live performance, I specialise in event producing, planning and management, and arts administration.



  • Creative Event
  • Festival
  • Live Event
  • Music Event
  • Outdoor Event
  • Coordination
  • Event Execution
  • Event Planning

Work history


Event Manager

News UK

Sep 2015
  • Working within the Campaign Management team in the wider Commercial Department I work to deliver a wide range of events for News UK's creative solutions campaigns and trade marketing activity. Events include business breakfasts, debates, awards ceremonies, networking events receptions and parties. My responsibilities include: • Working with the Creative Solutions managers to ensure the event elements of sponsorship deals are deliverable in terms of time and budget. • Helping to manage operations and logistics on large scale events, and taking sole responsibility for managing smaller ones. This includes planning, creative decision making, liaising with vendors, dealing with any on-site issues that may arise and assisting with on-site production and on the day event running. • Taking responsibility for all event-related administration and ensuring it’s completed effectively and in a timely manner. • Managing multiple events simultaneously. • Working closely with editorial teams across The Times, Sunday Times and The Sun to research and source relevant speakers and delegates. • Handling post-event communications, evaluation and reporting. • Developing and maintaining strong client and partner relationships.


Event Executive

News UK

Dec 2014 - Oct 2015
  • This role in the fast paced and complex media industry demonstrates my flexibility, high-level organisational and multi-tasking skills and ability to remain calm under pressure. My responsibilities include: • Managing membership and brand events from idea generation to final wrap up and analysis; • Coordinating the regional events program for The Times and Sunday Times membership scheme; • Identifying and engaging new partners and venues for membership events across the UK; • Proof reading and editing both online and print content; • On ground event management; • Managing print advertising requirements for the events team and external partners; • Developing and implementing new processes and procedures to improve team efficiency.


Assistant to the Artistic Director & Music Program

Adelaide Festival

Sep 2011 - May 2014
  • Key Responsibilities Included: • Managing and coordinating international and national travel for large groups of individual performers; • Scheduling and coordinating rehearsals, media and other commitments for touring performers; • Preparing and disseminating detailed artist itineraries; • Artist negotiation including contractual, travel and visa requirements; • Monitoring project budgets (including requisitioning and purchasing); • Complying with agreed project timelines and milestones; • Preparing manuals for standardised work procedures; • On ground support and trouble shooting for touring international and national performers; • Managing and coordinating ground transport requirements for over 500 festival artists; • Organising social events and hospitality for performers; • Managing diary, travel and finance requirements for senior staff.


Fuse Festival Event Assistant

Adelaide Fringe

Aug 2010 - Mar 2011
  • Key Responsibilities Included: • Programming three nights of live music, including 80 local and interstate acts in 20 Adelaide venues; • Building relationships with prominent music managers, promoters, festival directors, writers, musicians and radio presenters; • Arranging travel and accommodation for interstate bands and 40 national and international conference speakers; • Preparing artist and speaker contracts; • Training and managing volunteers including rosters; • Researching, booking and coordinating all catering for the conference, including cocktail receptions, dinners and conference lunches; • Troubleshooting all issues during the event, including working with a rainy outdoor event at the 2011 Adelaide Fringe opening night.


Program Administration Assistant

Woodford Folk Festival

Dec 2009 - Jan 2010
  • sure all artists had a single point of contact for event information and to resolve a range of accommodation and logistical issues • Managing and rostering a team of 15 volunteers to work in the Artists’ Solutions Department throughout the festival; and • Problem solving artist and program issues in the lead up to and during the festival.



International Tourism

Flinders University

Feb 2009 - Sep 2011
  • Major in Festival and Event Management