About me
Reliable, motivated and articulate with extensive experience in providing administrative support at a senior level with a professional, discreet and can-do approach. Enthusiastic, well organised with excellent attention to detail and a desire to achieve high standards of work. Good time management and prioritisation support an ability to work efficiently under pressure and to tight deadlines.
Work history
PA to Partner & Business Services Team
Skillcapital is a specialist executive search and advisory business focused exclusively on the private capital industry.
Diary management and general responsibilities
- Organise and manage any client or executive events hosted by the Partner and/or firm
- Monitor both candidate and client coverage with regards to business development and marketing
- Proactively managing Partner’s complex diary as well as multiple team diaries, arranging conference calls and travel where appropriate
- Attending team meetings and taking notes and actions
- Processing expenses, including candidate expenses where necessary
Project Co-ordination for searches
- Managing multiple diaries both internally and externally; working with clients, candidates and investors
- Liaising with clients and candidates to set up meetings around the world, under various time zones
- Preparing and checking client documentation to ensure documents are sent out complete, up to date and on time
- Monitoring project milestones, candidates in progress and team to-dos
- Updating teams on process status at all times
- Communicating next steps with candidates
- Maintaining the CRM database and ensuring data integrity remains high
- Reminding Partner and team in advance of deadlines
EA to Robert Bailey
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Robert Bailey Property Ltd is a high profile property company and buying agent, boasting an enviable client list.
Assisted on both a business and personal level, managed the smooth running of the office and provided support to Robert’s business partner on a day to day basis.
Press and PR/website
- Managed and updated records of all recent press and archived (digital and hard copy)
- Worked alongside external PR manager to ensure that RBP was achieving sufficient and relevant coverage
Extensive diary & meeting management
- Co-ordinated internal and external meetings, liaising with both clients and partners in a professional and articulate manner
- Prepared the necessary documentation for meetings (presentations, word and excel reports etc) - Arranged any personal functions and travel where required
First point of contact for business clients and external parties
- Dealt with incoming enquiries and directed them in a discreet, professional and appropriate manner - Established and maintained relationships with business partners
Inbox management
- Flagged any important emails and prioritised inbox
- Replied on behalf of Robert Bailey where appropriate
Processing expenses and invoicing
- Processed expenses and invoices; working with company accountant to get these paid and up to date - Managed the raising, and processing of all client invoices
CRM
- Maintained CRM database to make sure all enquiries an client details are up to date
- Undertook research for any new business related meetings or potential client introductions
Office management
- Dealt with contractors and landlords in relation to all building/office issues
- Managed and maintained supplier accounts
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Skills
- Events
- Client Services
- Problem Solving
- Project Management
- Coordination
- Event Execution
- Event Organisation
- Environment
- Relationship Management
- Excel
- Office
- Word
- Project Event Management
- Operations Admin
- Operations Coordinator
Education
Media Cultural Studies
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2003-2006 Nottingham Trent University - BA (Hons) Media and Cultural Studies, 2:1
Modules Include; Practical Media, Broadcast Journalism, Film Studies, Media Techniques, Cinema Studies, Analysing Popular Culture, Media Literacy and Media and Cultural Studies.
A Levels
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2000-2002 Oakham School - A-Levels
Business Studies: C
English Literature: D
Ethics and Philosophy: B
Awards
4 Week Cookery Course
Taking from 25 years of experience as a professional cook and teacher, Rosie Davies ensures you leave with much more than a list of recipes to take home; she gives you an understanding of ingredients (much of which you will handpick from local markets and from her own vegetable garden), culinary skills and methods to practise and perfect, and meal planning for the evening's dinner.
The Four-week residential course includes: