Administer the office reporting into the Office Manager/PA: Event Administration, office Christmas and Summer parties and adhoc events. Office Administration: stationary and refreshments orders, archiving, bank reconciliation filing, etc. Front of House Manager, liaising with facilities management and key service providers, booking meeting rooms, managing the switchboard, meeting and greeting visitors.
Managed the administration of the NDA’s, MNDA’s, LDA’s, LPA’s, ADA’s and TMLA’s including the correspondence with third party contacts, producing the documents, filing, arranging for signature and posting etc. Uploaded third party contact details onto the CRM database and ad-hoc admin for the department, including filing, photocopying, scanning, mailing, couriering and archiving.
Researched the accounts weekly and monthly press coverage, compiling reports which were sent out in a PowerPoint presentation monthly and weekly. Assisted the account management team, as they were a big client, with administration.
Assisted with the organising of book signings and book launches Booked travel for authors book tours Called journalists or shops for reviews and to help set up events Created show-cards for use as promotional material at events Wrote press releases Created flyers for events Researched and updated mailing lists Uploaded Bloomsbury author’s events onto the Bloomsbury website and project managed the events schedule Used Gorkana and Biblio databases General administrative duties included: photocopying, telephoning, faxing, scanning, mailings and filing using Canon printing software Accurately recorded petty cash items after running errands
Used the Biblio database for the following tasks: Devised advertising plans and wrote sales brochure copy, created flyers and show-cards for events Researched and updated mailing lists Uploaded quotes and reviews to both Amazon and Bloomsbury websites Transcribed author interviews for use as marketing material Created group reading guides, made packshots, general research, compiled mail merge spread sheets Assisted at publicity events: met and greeted guests and organised the refreshments Ad-hock administrative duties including, mailings, printing, booking couriers and travel, filing and binding manuscripts Accurately recorded petty cash items
BA Hons 2:1