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?Personal Assistant to Vice President of Sales and Team Assistant *Complex travel arrangements, management of diaries, calendars, and client contact database for VP and Sales Team of 6 ?*Prepared documents and coordinated meetings (Face-to-face, conference call, Skype and WebEx) ?*Responded to incoming sales inquiries from company website and distributed to the Sales Team or partners ?*Proof read and handled contracts, non-disclosure agreements and heads of terms ?*Worked alongside Commercial and Marketing Team; assisting with promotional materials, exhibitions and conferences ?*Tracked and reviewed leads using Oracle CRM Solution and exported data for board report purposes Office Assistant ?*First point of contact, face of company, fire warden and first aider ?*Ensured smooth day-to-day running of office environment for 70 employees ?*Performed PA duties for the MD and VP of Sales- diary management, meeting and travel arrangements ?*Assisted the Office Manager and HR Manager with accounts, admin, recruitment, welcome packs and inductions ?*Arranged events for staff to boost well-being and moral ?*Updated company Facebook and LinkedIn
*Assisted staff at the World Museum with arts and crafts based workshops for families and children relating to permanent and temporary exhibitions within the museum
?*Updated client contact lists, sourced new contacts, target audiences and businesses ?*Assisted with PR, marketing ideas and development ?*Prepared work for transportation and/or storage
?*Office administration and ad hoc duties performed in lead up to festival ?*Arranged tours, talks and accommodation for international visitors ?*Developed and coordinated effective visitor service for arts professionals and the public ?*Maintained onsite and public realm works ?*Recruited and trained volunteers throughout the festival
?*First point of contact on reception and front of house ?*Office administration tasks performed ?*Promoted and sold ticketed performances, printmaking facilities and gift shop items ?*Regularly assisted curators and gallery technicians with installing and uninstalling exhibitions
?*Collated and archived client coverage and press cuttings ?*Sold to online and print-based publications ?*Regularly updated client details and company calendars ?*Partook in meetings, presentations and discussions
?*First point of contact on gallery reception ?*Responded to gallery and event inquiries ?*Managed company calendars and client accounts ?*Regularly conducted exhibition research and analysis ?*Ensured smooth running of office and gallery environments ?*Liaised with gallery managers, press and production staff, and delegated tasks to other interns ?*Proficient framer and exhibition assistant