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Events Management • Planning, organising and delivering the staff summer and Christmas parties of 2015 as well as a Whisky Cocktail Masterclass in celebration of the 24 hour bar build victory, hosted by Bacardi London for over 40 attendees within a three week deadline. Venue research, liaising with bar staff, Bacardi UK Ambassador and several catering companies. • Relationship management – building relations with suppliers and clients via face to face meetings, phone and email Production Assistant • Receiving briefs from clients, discussing artwork and design with designers • Contacting and sourcing external suppliers to get lead time, cost per unit, QTY available and delivery options • Creating quotes on agency/project management software, TrafficLive to send onto clients • Providing appropriate documentation – NDA form, Confidentiality agreement, new supplier information Office Management • Health and Safety – fire safety, first aid, security alarm, and accident logging book • Admin – new employee/ freelancer documents, updating studio databases • Deliveries – organising and tracking UK and international deliveries • IT Solutions – updating all computer software, setting up appropriate programs and new studio equipment • Finance – ongoing cash flow of studio petty cash, recording all company card and cash expenditures • PA to managing director – dealing with instant requests, offering assistance, scheduling internal meetings
Hospitality Ambassador: • Teamwork and leadership: welcoming newcomers, supervising, managing and encouraging the team • Communication: listening to instructions, meeting event objectives, providing feedback after each shift, reporting back to event managers, interacting with customer and clients, providing an efficient service • Multi-tasking: prioritizing tasks, meeting the client’s and customer’s needs, following instructions from event managers, being aware of event proceedings and timings