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I assist the proprietors, take minutes at meetings and deal with the databases. I take all incoming calls, answer all incoming emails and deal with the administrative aspects of the school. There are currently 850 children that attend the School. My main responsibilities are: " Answering the phone and dealing with all the parents enquiries as well as via email " Ensuring all messages are passed on correctly and promptly " Internal staff admin and databases, lists " Sending out weekly correspondence to all parents " Maintaining the email lists " Greeting the parents and the children in the mornings everyday and evening and answering any questions they may have " Ensuring all the registers are done correctly " Tracking attendance " Building relationships with the parents and other schools " Diary management – internally and externally " Taking minutes at meetings " Dealing with the press " Answering correspondence on behalf of the proprietors " Organising the children’s data on a system using file maker pro
I assisted the two directors. I am in charge of all the admissions, with around 125 children that attended the nursery. I assisted the HR manager and the Finance manager. My main responsibilities were: " Answering the phone and dealing with all the parents enquiries as well as via email " Greeting the parents and the children in the mornings everyday " Building relationships with the parents and other schools " Answering correspondence on behalf of the director " Managing all Admissions and registrations, the internal and external waiting list, room lists " Organising contracts and maintenance " Ordering all resources for the nursery ?? " Re-branding all the paperwork whilst the company was renamed " Assisting the HR manager with meetings, interviews and disciplinary meetings as well as investigating " Organising the children’s data on a system called Parenta and liaising with the finance manager for all the accounts " Hiring and letting go of staff " Organising all events " Ad hoc duties for both the directors - business and personal " Show rounds of the nursery to perspective parents " Helping with the children in the rooms
Part of a team of three for a client based company. My main responsibilities are: " Managing a busy switchboard (Avaya) and screening calls " Booking travel " Greeting clients and guests and ensuring clients are given a first class service on arrival " Organising and prioritising several meeting rooms and liaising with other Account coordinators for room bookings " Providing cover at the security desk for the main building at 1KG " Liaising with the security team to organise passes for new starters and freelancers " Taking the initiative to devise new ways to improve staff & client services and the reception team