A highly resourceful and experienced Project & Corporate Event Manager, Photoshoot Producer, Executive Assistant, Office Manager and team member with excellent communication and technical skills and meticulous attention to detail. Independent and responsible worker who is able to work efficiently without supervision.
• Organise and manage all photo and video shoots ensuring they are well prepared and completed on time and reflect the brand aesthetic • Oversee all preparations for the shoot, from inception to completion • Ensure all required images and videos are produced and are available to support the activities of the brands, including editorial, product, cut outs, look book and catwalk videos • Ensuring that all company requirements are met, that all photoshoot team members ably supported and that timings & budgets are adhered to • Working closely with both Creative and Art Directors on shoot briefs • Creating shoot lists for each shoot ensuring correct styles are included, sequence is applied for most efficient production and outfits reflect items in that season’s product drop • Sourcing props & set materials • Setting up/maintaining database of photoshoot resources (photographers, hair & make up, videographers, locations etc.) • Model castings • Organising catering, transport of sets, props and clothing samples • Negotiating with agents and suppliers to ensure that each shoot stays within budget • Organising travel, hotels, taxis for models and photo shoot crew • Source and manage all internal and external parties participating in the shoots (ie, photographer, stylist, hair and make up artists, art director, shoot assistants, etc.) • Ensure product prioritisation of shooting on set as well as constant time-keeping, aiming to achieve 60 shots per day • Sample management – checking in & out samples before and after shoots, constantly communicating with Design and Production departments to ensure sample tracker is up to date and continuity styles are taken out to increase efficiency • Coordinating with Marketing, PR and Art teams to ensure all assets are delivered on spec and on time • Researching new studios and locations, negotiating best price • Briefing both studio and photographers on lighting requirements
• Manage the daily schedules of the CEO and Creative Director, ensuring they know their schedule 24hrs in advance and keeping appointments and meetings on time or changing schedules when necessary • Extensive and complex diary management • Assisting the CEO and Creative Director’s personal affairs such as car tax, insurances and home, researching and sourcing items for the home and business • Manage travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, and other necessary preparations • Handle confidential information in a professional and discreet manner • Monitor incoming and outgoing email correspondence on behalf of the CEO and Creative Director and action where appropriate • Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls and maintaining executive files needed • First point of contact and gate keeper between top management and all departments (PR, Marketing, Operations etc.) • Manage multiple tasks and projects in accordance with priorities and deadlines • Schedule board meetings and prepare documents • Process and maintain expenses for the CEO and Creative Director • Support HR Manager with staff recruitment and general HR administration • Assisting in ad-hoc research projects • Office Manager for office of 50+ staff • Assist with staff recruitment and HR duties • Devise and implement new company wide processes • Events management/organising a variety of annual business events • Organise office maintenance and supplies
Management & Project Management