Liaising with the bands on a daily basis, managing their diaries, advancing shows, co-ordinating travel arrangements and tour managing from the office, sourcing crew members. Good amount of personal errands for bands booking travel (flights, trains, taxi’s), booking hotels and accommodation, dealing with car and van hire, passport applications (including second passports), accompanying bands to photoshoots, fittings, hairdressing appointments as well as shows and on promo, shipment of property (cars from US to UK), sourcing equipment/items that they’d like gifted and any other adhoc tasks that arise. Running socials for the bands Facebook, Twitter, Instagram, band websites putting together roll out plans for announcements (album announcements, tour announcements) and co-ordinating the team. Putting together promotional schedules for bands and running promo on site at festivals. Pulling together tour budgets for tour support, liaising with label to have these approved. Managing office utilities
Worked as a booking assistant at CODA agency as assistant to three agents over 6 years working with various artists of various levels including The Vaccines, The xx, Years & Years, Friendly Fires and Grimes. Duties included all admin work such as updating datesheets regularly, deal memoing, contracting and invoicing all shows as well as all tax paperwork for artists. Experienced in handling COS work permits for artists, FEU applications, E101 applications and good understanding of tax in different countries and paperwork needed to reduce tax. Booked and routed a number of tours and shows for various artists including Spector, Aquilo, LA Priest, MIAMIGO and Aidan Moffat. Co-ordinating all tour announcement, pre sales and general onsales for artist tours. Liasing with management, label, PR and digital teams over artwork and set up of tour announcements to ensure smooth running. Responsible for organising supports on most tours and liasing with promoters and management to book supports artists. Keeping all promo/press packs up to date for each artist and circulating to the relevant people for shows and tours along with all tech information and riders. Liaising with promoters with regards to all info for upcoming bookings for artists, checking settlements, liaising with managers, tour managers, production managers, venue reps, accountants and artists directly to ensure all aspects of shows were handled. Other ad hoc duties given i.e. collating, ticket sales, making travel arrangements for artists and agent, drafting agents expenses each month, meeting arrangements, diary management, handling guestlists, attending live shows regularly. In addition to job role also took on other tasks such as organising large company guestlists for major festivals, booking hotels for all agents in the company for major festivals.
Worked as junior assistant across both The Hop Farm and Benicassim Festivals. Direct Line Manager was the MD’s executive assistant. Duties included some artist liaison duties, collating guest list requests, processing ticket request forms and the organisation of accommodation and transfers. Booking travel and accommodation for Staff and Guests Assisted in creating the information handbook for all VIP guests attending. Was responsible for receiving all payments for guest festival paying tickets and liaised with accounts department on any accounts issues raised. Onsite runner across the 2 festivals assisting where necessary.
Sixth Form College