A highly organised, pro-active and enthusiastic individual with over 10 years’ administration experience within creative industries such as publishing, music and events. I am a dynamic administrator and communicator who has a strong capability working under pressure to meet strict deadlines. I have a wide variety of experience from administrative support to the business to overseeing, directing and managing delivery and analysis of events. I’m extremely passionate about music and have a flair for managing events, projects, relationships and data. Key Skills: • Good command of Microsoft Office and Mac OSX • Confident working with large and complex data sets including organising, cleansing and maintain records on CRM systems • Strategic event management from planning, organising and implementation to post-event analysis and reporting • Excellent organisation; able to prioritise workload efficiently and work within a fast paced and changing environment • Effective problem solving, exploring and analysing options; taking logical approaches to solving issues adeptly.
Organising and implementing 25 annual industry events across the UK including; prestigious awards ceremonies, 3-day conferences, specialist forums, themed parties, corporate days and round table discussions. Providing complete onsite and back office event management and administration, under strict deadlines in a fast-paced environment. Duties included: • Accurate management of all bookings and packages on the CRM and Event Manager databases, ensuring all confirmations and information is managed and delivered • Assisting with the creation and sending of event invitation emails with an emphasis on data quality and accuracy • Handling delegate bookings and enquiries via telephone, email and website and dealing with invoice queries • Building and managing relationships with speakers, delegates, sponsors, award finalists and suppliers • Liaising with editorial, design studio and the sales team for advertising and the production of company merchandise for events, along with proofreading printed material • Supporting the creation of delegate packs, name badges and other marketing materials for events • Management of exhibitions; liaising with the contractors to ensure accurate floor plans and stand locations, electrical requirements and fascia/shell scheme - ensuring exhibitors have pre-event and onsite support • Liaising with clients to ascertain precise event requirements including agreeing and arranging site visits, planning room layouts, seating plans and entertainment, and booking and managing travel and accommodation This is a temporary position finishing in July 2016
Specialised in supporting the management of Hospitality Line's largest travel trade account, and event coordination within the corporate department, planning of bespoke events for both new and existing clients. Duties included: • Keeping an up to date knowledge of all company products, rates, and benefits of all services, as well as changes to systems and databases • Strict data management; organising, cleansing and updating relevant data using company applications, running daily reports on upcoming services, invoice queries and key targets including, quote turnaround times and conversion levels on enquiries • Meticulous planning of itineraries, accuracy and attention to detail for successful operations at all times • Efficiently dealing with amendments or cancellations to services, making sure suppliers are informed in the correct manner, providing suitable alternatives and bespoke requests as and when required. • Organising, securing and implementing exclusive events and corporate hospitality packages, adhering to a budget. • After event evaluation, including data entry and analysis and producing reports
Joined Development Hell as an Office and Editorial Assistant to both The WORD and MIXMAG magazines and quickly progressed into a management role as the company expanded. Offering daily general business support alongside PA duties to Managing Director. Duties: • PA duties to the MD, including organising meetings and appointments, ensuring senior managers have relevant information for scheduled meetings, calendar and diary management and daily clerical duties • Implementing and maintaining filing systems; cataloguing new releases, working with the editors to file new product and product- related information according to relevance, release date and title • Managing subscriptions and back issues; a personal contact for subscribers through the website to guarantee their satisfaction and resolving all problems and issues they may have • Event support; assisting the team with enquiries regarding our events, ordering promotional material, compiling guest lists, overseeing expenses and payments, arranging travel • Monthly management accounts; responsible for the magazine mark ups, working closely with the finance team and MD to organise the accounts, dealing with freelance payments, petty cash and expenses • Inventory; ordering stationery, furniture, and refreshments, and liaising with the IT department to provide technical assistance, and general office maintenance including maintaining policies and procedure manuals.