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Nina Griffith

Personal Assistant & Team Coordinator

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  • LevelMid Level
  • LocationLondon, United Kingdom
  • AvailabilityLocked Pro Plan feature
  • ProfessionsOpps & Admin Professional - PA - Office Manager

About me

I am currently PA to a Global Strategy Lead & Global Team Leader, & team coordinator on multiple established and new business accounts. I have extensive experience as a PA, Office/Studio Manager and Team Assistant. Please see my CV for further information on my previous roles.

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Skills

  • Fashion
  • Marketing PR
  • Design
  • Office Management
  • Photography
  • Interpersonal Skills
  • Social Media
  • Customer Service
  • Customer Engagement
  • Admin Assistant
  • Personal Assistant
  • Calendar Management
  • Complex Travel
  • Microsoft Office
  • Expenses
  • Organisation

Work history

Currently

PA to Global Strategy Lead & Global Team Leader

J. Walter Thompson

Jun 2017
  • London, United Kingdom
  • Full Time
  • • PA for two high-ranking individuals who each lead multiple accounts • Comprehensive diary management • Extensive international travel planning and booking • Constantly multi-tasking in an extremely fast paced office and industry • Expenses (Maconomy) • Time sheets (Maconomy) • Part of the office social committee – including summer and Christmas party planning • Trusted with confidential information • Meeting arrangements (room bookings, setting up, catering) • Gift buying • Filtering and prioritizing email and phone calls • Assisting with the day to day needs across multiple large & new business accounts • Workshop, project & pitch research • Excellent working knowledge of Microsoft office

Currently

Intern

Bodesign

Feb 2015
  • Internship
  • Interning with a seamstress.

2017

Team Assistant / Office Manager

The Sweet Shop Films

Oct 2017 - Jan 2017
  • London, United Kingdom
  • Freelance
  • • Covering all incoming calls, either dealing directly with the callers request or transferring through to the appropriate person. • Managing and updating a script log, logging all scripts that come in and checking directors avail-ability. • Managing and updating the companies CRM with all potential and awarded jobs. • Raising and filing invoices. • Expenses. • Responsible for all company card receipts (organisation and delegation). • Taxi, courier, flight and hotel co-ordination and booking for the MD, directors, producers and sales team. • Travel itineraries for directors and producers. • Contacting and penciling freelancers and crew for shoots. • Assisting the Production Manager and Production Assistant with anything they need in the lead up to shoots. • Assisting the sales team with marketing gifts. • Coordinating pitches, liaising with researchers and directors to ensure deadlines are met. • Any ad hoc tasks for the MD and office. • Booking venues and restaurants for meetings and screenings. • Ensuring the office is always clean, tidy and fully stocked. • Greeting agency visitors, cast and wardrobe.

2017

Jan 2016 - Jan 2017
  • London, United Kingdom
  • Freelance
  • I worked on the reception at Winchester White on Saturday’s and bank holidays. • Welcoming all guests to the office, seating them and making tea or coffee if they are waiting for an appointment. • Answering all calls, transferring them to the appropriate negotiator, taking messages and assist-ing with enquiries where possible. • Managing spreadsheets logging landlords, tenants, properties and all their relevant details. • Scanning and printing contract documents. • Keeping the reception area clean and tidy at all times.

2016

Receptionist & Facilities Operative

Gumtree/Ebay

Jun 2015 - Aug 2016
  • London, United Kingdom
  • Full Time
  • I was employed via Sodexo to work as a receptionist and facilities operative in the eBay, PayPal and Gumtree offices. Each office has approximately 300 employees; therefore each day required proactive organisation to keep up with the fast pace and varied demands. My rolls were: • First point of contact for all employees and guests. • Greeting and signing visitors in and out. • Answering calls and manning switchboards. • Booking and setting up meeting rooms. • Catering requests. • Taxi and transfer bookings. • Reception trackers (spreadsheets logging post and building maintenance). • Processing the buildings’ maintenance requests and organising the appropriate action. • Ad hoc tasks. • Running the office couriers and post. • Scanning and sending/emailing important and confidential documents. • Setting up new employee accounts. • Monitoring office stock levels and purchasing as needed. • Keeping the reception area clean and tidy at all times.

2015

Personal Assistant

A4E

Jun 2014 - Feb 2015
  • Freelance
  • Supporting (in a part-time capacity) someone with complex mental and physical health difficulties to live independently

2015

PA to Director

Sukie

Aug 2012 - Jan 2015
  • Full Time
  • Sukie Ltd is a Graphic Design company that has been producing innovative, functional and fun stationery and printed textiles since 2000, with an international reputation. Clients include The Museum of Modern Art in New York, Tate Modern, Paul Smith, Paperchase, Merci (Paris) Waterstones, and smaller niche boutiques in the UK and overseas. (www.sukie.co.uk). • I was trusted with privileged and confidential information. • I used initiative to set up a new retail website, along with a Royal Mail business account, provid-ing organised and efficient selling and postage. • I positioned Sukie on social media platforms, significantly increasing their general following and retail business. • I was the first point of contact for customers and trusted to interact and correspond with them - all enquiries were sent through me, for me to prioritise, pass on or reply to. • I managed customer lists, keeping their information regularly updated and sending them Sukie in-formation. • I planned and carried out all photo shoots of new products, edited the images with Photoshop to make them suitable for the website and filed them in an organised manner. • I was also responsible for invoicing and studio administration and planning.

2013

Bar Supervisor

Cameo Eastbourne

Aug 2012 - Nov 2013
  • Full Time
  • • Working as part of an efficient team to achieve great service to customers • Responsible for managing a team of staff • Interacting with managers regularly to ensure the highest standards • Working under pressure

Education

2012

Foundation Diploma In Art Design (design Media

Ravensbourne College of Design and Communication

Aug 2011 - Jun 2012
  • I received a Foundation Diploma (Merit) in Lens Based Media from Ravensbourne in 2012. The course allowed me to develop very significantly my artistic skills and technological abilities. However, as a predominantly self directed course I acquired arguably more important transferable skills such as, self motivation and initiative, thorough planning and organization, working to tight weekly deadlines to the highest standard and to work collaboratively within a team.

2011

Gcses A Levels

Eastbourne college

Sep 2006 - Jun 2011
  • A Levels: Design Technology: Textiles – A* Spanish – C French (AS) – B GCSEs: 1 A*, 6 A’s, 3 B’s