About me
I am a highly motivated individual with international working experience in non-profit and commercial organisations. I confidently operate within a demanding, creative environment. Studying at a degree level whilst working full time has honed my time management skills. My ability to plan and negotiate within demanding and varied cultural environments has been fully utilised during the last nine months of extensive travel across the Americas and Europe. As a hard worker and fast learner who takes pride in her work I welcome challenges and the opportunity to acquire new skills. I am looking for an employment that would allow me to utilise my resourcefulness, management and organisation skills as well as make a positive and considerable contribution to the organisation.
-Available for work-related travel
-British and Russian passport holder
Skills:
Languages: English and Russian (native speaker), Spanish (fluent)
Knowledge of: computer platforms - Apple and Windows
CRM - Salesforce, Sage
Project management software - Basecamp
Adobe Photoshop, InDesign, Illustrator, Microsoft Office
-Strong knowledge of UK events licensing regulations
-Proficient knowledge of UK Immigration, HR and Health & Safety regulations
-Experience in budgeting, payment processing and invoicing
-Strong communication skills, interpersonal intelligence and discretion j
-Experience in working with high profile clientele
Personal attributes
-Ability to work within a team in a fast-paced environment
-Resourceful, confident, able to successfully manage multiple tasks and work within tight deadlines
-High attention to detail
-Strong team leader and good at implementing processes
Interests
-Literature, with a particular interest in early twentieth-century European history
-Design, the visual arts and theatre - I enjoy participating in the vibrant creative London scene by frequently attending exhibition and museum openings
-I have travelled extensively around the world, primarily to absorb local culture and traditions as well as to gain an understanding of the artistic environment outside Britain
-I enjoy learning new languages, at the moment I am studying Turkish.
Work history
Travel & Events CoordinatorCalvert 22 Foundation
-
Planning local and international events from conception to completion, including timelines, staffing, suppliers and budgets. Events to include: Russia Information Day (London), Calvert Forum St Petersburg (Hermitage Museum, St Petersburg), annual Russo-British Chamber of Commerce meetings, all foundation private views and launches
Being the main point of contact for all casual staff, caterers, contractors, suppliers
Ensuring all legal, health and safety obligations and insurance requirements are adhered to
Liaising with local authority departments as well as external contractors to obtain required permissions
Dealing with any related finance or invoice queries
Private Hires: working with the Marketing Manager on developing marketing materials to promote the space. Dealing with all incoming enquires, setting up meetings and liaising with clients to ascertain their precise event requirements.
CRM: dealing with any event related RSVP’s, preparing guest lists, monitoring figures, providing reports to relevant departments
Organising all staff, visitors and international clients travel requirements including visa support, transport, accommodation, currency, per diems and itineraries.
Setting up and maintaining any frequent flyers/points schemes
Operations CoordinatorCalvert 22 Foundation
-
Setting up and closing down the building
Maintaining a coherent and up to date hard copy and digital filing system
Assisting in the sourcing of costs and updating budget sheets
Organising catering for meetings
Organising seasonal gifts and cards for staff, suppliers and sponsors
Overseeing contracts with utility suppliers, managing all the related administration
Being a signatory on company bank accounts to process online and in branch payments, invoices, budget codes, staff expense claims and payroll enquiries
Organising appointments for bookkeepers and preparing all required documentation and equipment. Supporting in the annual audit and statutory reporting to the Charity Commission and to Companies House.
Assisting in insurance reviews and renewals, dealing with any insurance claims
Supporting in the administration of all recruitment campaigns and acting as Level 1 user for migrant sponsorship
Devising and carrying out an induction for all new starters
Scheduling staff reviews, team days out, staff training, including first aid
With support of the IT consultant, being responsible for the maintenance of office equipment and software. Booking annual PAT testing
+ Show more
Skills
- Events
- Project Management
- Indesign
- CRM Platforms
- Gallery Administration
- Gallery Management
- Administration Systems
- Finance Duties
- Fluent Russian
- Fluent Spanish
Education
BA (hons.) Humanities
-
Graphics
-
Unhappy with choice of degree and therefore left after the completion of 3 modules
+ Show more