Polina Abery

Operations, Travel and Events Coordinator

  • LocationLondon, United Kingdom

About me


I am a highly motivated individual with international working experience in non-profit and commercial organisations. I confidently operate within a demanding, creative environment. Studying at a degree level whilst working full time has honed my time management skills. My ability to plan and negotiate within demanding and varied cultural environments has been fully utilised during the last nine months of extensive travel across the Americas and Europe. As a hard worker and fast learner who takes pride in her work I welcome challenges and the opportunity to acquire new skills. I am looking for an employment that would allow me to utilise my resourcefulness, management and organisation skills as well as make a positive and considerable contribution to the organisation. -Available for work-related travel -British and Russian passport holder Skills: Languages: English and Russian (native speaker), Spanish (fluent) Knowledge of: computer platforms - Apple and Windows CRM - Salesforce, Sage Project management software - Basecamp Adobe Photoshop, InDesign, Illustrator, Microsoft Office -Strong knowledge of UK events licensing regulations -Proficient knowledge of UK Immigration, HR and Health & Safety regulations -Experience in budgeting, payment processing and invoicing -Strong communication skills, interpersonal intelligence and discretion j -Experience in working with high profile clientele Personal attributes -Ability to work within a team in a fast-paced environment -Resourceful, confident, able to successfully manage multiple tasks and work within tight deadlines -High attention to detail -Strong team leader and good at implementing processes Interests -Literature, with a particular interest in early twentieth-century European history -Design, the visual arts and theatre - I enjoy participating in the vibrant creative London scene by frequently attending exhibition and museum openings -I have travelled extensively around the world, primarily to absorb local culture and traditions as well as to gain an understanding of the artistic environment outside Britain -I enjoy learning new languages, at the moment I am studying Turkish.



  • Events
  • Visual Arts
  • Travel
  • Project Management
  • Indesign
  • Travel Coordination
  • CRM Platforms
  • Gallery Administration
  • Gallery Management
  • Administration Systems
  • Finance Duties
  • HR Administration

Work history


Travel & Events Coordinator

Calvert 22 Foundation

Mar 2014 - Nov 2014
  • Planning local and international events from conception to completion, including timelines, staffing, suppliers and budgets. Events to include: Russia Information Day (London), Calvert Forum St Petersburg (Hermitage Museum, St Petersburg), annual Russo-British Chamber of Commerce meetings, all foundation private views and launches Being the main point of contact for all casual staff, caterers, contractors, suppliers Ensuring all legal, health and safety obligations and insurance requirements are adhered to Liaising with local authority departments as well as external contractors to obtain required permissions Dealing with any related finance or invoice queries Private Hires: working with the Marketing Manager on developing marketing materials to promote the space. Dealing with all incoming enquires, setting up meetings and liaising with clients to ascertain their precise event requirements. CRM: dealing with any event related RSVP’s, preparing guest lists, monitoring figures, providing reports to relevant departments Organising all staff, visitors and international clients travel requirements including visa support, transport, accommodation, currency, per diems and itineraries. Setting up and maintaining any frequent flyers/points schemes


Operations Coordinator

Calvert 22 Foundation

Mar 2013 - Apr 2014
  • Setting up and closing down the building Maintaining a coherent and up to date hard copy and digital filing system Assisting in the sourcing of costs and updating budget sheets Organising catering for meetings Organising seasonal gifts and cards for staff, suppliers and sponsors Overseeing contracts with utility suppliers, managing all the related administration Being a signatory on company bank accounts to process online and in branch payments, invoices, budget codes, staff expense claims and payroll enquiries Organising appointments for bookkeepers and preparing all required documentation and equipment. Supporting in the annual audit and statutory reporting to the Charity Commission and to Companies House. Assisting in insurance reviews and renewals, dealing with any insurance claims Supporting in the administration of all recruitment campaigns and acting as Level 1 user for migrant sponsorship Devising and carrying out an induction for all new starters Scheduling staff reviews, team days out, staff training, including first aid With support of the IT consultant, being responsible for the maintenance of office equipment and software. Booking annual PAT testing


Front of House Supervisor

Calvert 22 Foundation

Jun 2011 - Mar 2013
  • Recruiting and managing a team of up to 20 invigilation staff Diversifying gallery amenities through participation in the development and conception of a cafe and a bookshop. Overseeing the smooth daily operation of these areas, including stock check and managing supplies Front desk management - calls, post and various reservations (including travel, couriers and restaurants) Acting as guardian of exhibitions, and ensuring the smooth operation of any relating technical equipment Updating the contact database, processing mailing list responses Administrative support for private hires, private views and other exhibition events


Assistant Coordinator London Book Fair 2011

Academia Rossica

Mar 2011 - Apr 2011
  • Supporting the preparation, organisation and logistics of the Academia Rossica stand at the fair Assisting in the research, content and design of the company publications Liaising with and being the main point of contact for international speakers and authors Providing photographic documentation of the event



BA (hons.) Humanities

Open University

Feb 2011 - Apr 2015



    Central Saint Martins

    Aug 2008 - Aug 2009
    • Unhappy with choice of degree and therefore left after the completion of 3 modules


    Foundation Degree in Art and Design

    Central Saint Martins

    Aug 2007 - Jun 2008