Rebecca Stothart

Projects Co-ordinator


About me

I am an experienced Project Co-ordinator, with a specific interest in applying this to the creative sector. I have a broad skill base due to the different roles I have undertaken, both paid and voluntary. This includes in-depth knowledge of funding available for arts activities, event organisation, management of volunteers, marketing, as well as teaching music and dance to a wide demographic of people. I am currently gaining experience managing music and art projects in the community, and am eager to build on this.


  • Events
  • Creative Event
  • Festival
  • Budgeting
  • Marketing
  • Problem Solving
  • Project Management
  • Strategic Planning
  • Event Organisation
  • Client Management
  • Creative Thinking
  • Relationship Management
  • Live Performance
  • Interpersonal and Communication Skills
  • Teaching Facilitation

Work history


Project Co-ordinator

Bris Arts

Nov 2013
  • My current role involves working on two strands - the core business of being an Arts Workshops provider, and also managing arts outreach projects in the local community. Experience gained so far: • Helping to identify and maintain links with clients such as schools, businesses and other creative organisations in Bristol. • Taking lead responsibility for the development of arts outreach projects, particularly based around Carnival arts and music. Planning project timescales and budgets and developing monitoring and evaluation techniques. • Researching and applying for funding for these projects, from sources such as Arts Council England, other public funding bodies, private sponsors or crowd funding campaigns. • Liaising with our group of freelance artists and tutors to arrange workshop bookings and commitment to longer-term projects. • Producing content for the website using Wordpress, and keeping social media communications up to date. • Assisting the Business Director with ideas for business growth, marketing strategies and long-term planning of resources.


Assistant Tutor


Aug 2009
  • - Teach classes in samba reggae percussion and choreography for students wishing to join Bristol-based samba bloco, Ilu Axé. - Help to facilitate percussion workshops for both adults and children at WOMAD festival and corporate events. - As well as performing with Ilu Axé since 2008, I am also involved in organising courses for practice, collecting payment and being the first point of contact for all general inquiries about the band. - Working with the Musical Director and Co-Directors to help decide musical content, course dates and teaching schedules, the progression of players and discussing any issues that arise within the group. - I have performed at many festivals throughout the country such as WOMAD, Boomtown, Shambala and Carnival Arts Encontro, as well as regular gigs in Bristol and the surrounding area..


Marketing Co-ordinator & Venue Manager


Apr 2014 - Sep 2014
  • This was a voluntary role as part of the core team organising the Oxjam Bristol Takeover music festival. Duties included: • Identifying and building contacts in offline media to promote the festival, negotiating potential coverage or sponsorship. • Writing press releases and keeping contacts updated throughout the lead up to the festival to build support and publicity. • Recruiting graphic designers to create promotional material, organising printing and distribution. • Acting as Venue Manager in the month before the festival and on the day itself. Sourcing music acts and liaising with venue staff, sound engineers and musicians. • Managing a team of volunteers on the day of the festival, ensuring they understood their duties, swapped shifts when needed and tasks were delegated appropriately. • Representing the Oxjam team at fundraising events throughout the project, being an Ambassador for the festival and it's core aim to raise money for Oxfam.


Policy Analyst

Arts and Humanities Research Council

Jul 2008 - Mar 2014
  • My role involved working within the Evaluation team, undertaking a broad range of activities: • Conducting reviews of AHRC's funding activity. Lead author on reports to provide a strong evidence base upon which to inform future development of AHRC’s strategy. • Undertaking both quantitative and qualitative analysis, with lead responsibility for putting together relevant statistics and case studies. Providing these to Senior Management. • Working with colleagues to produce case studies of excellent funded research, demonstrating both economic and cultural impact, in order to make a case for continued research funding. • Line management of interns and recruitment of temporary staff, overseeing their work and providing support and guidance. • Representing the AHRC Evaluation team at internal and external meetings. This includes deputising for senior staff in the team when required, and sitting on Steering Groups for nationwide arts projects. • Producing communications and marketing documents, and being the direct contact at AHRC for parliamentary questions and consultations.


Awards Officer

Arts and Humanities Research Council

May 2006 - Jul 2008
  • June 2006 to August 2008 - Arts and Humanities Research Council Awards Officer My role involved working in the Programmes Division, processing funding awarded to postgraduate students throughout the UK. Responsibilities and experience gained: • Knowledge of the various funding schemes available to researchers in the arts and humanities, and the ability to advise and explain these to others. • Administration of applications for funding. This involved liaising with subject specialists in the arts, organising and attending assessment meetings and taking minutes. • Ownership for all work aligned with particular Universities. Building and maintaining strong working relationships with key contacts. • Acting as first point of contact for award-holders, academic and administrative staff to answer queries and deal with cases involving personal or academic difficulties. • Monitoring student’s research progress, maintenance of their records on database and file. • Representing the AHRC at publicity/information events such as postgraduate fairs and University visits.


Gallery & Sales Assistant

Starfish Gallery St Ives

Jun 2005 - Dec 2005
  • - Provided information on artists, advised customers on the artworks and mediums used, and liaised with artists for commissions. - General administration duties




Loughborough University

Aug 2001 - May 2005
  • Degree Classification 2:1 Diploma in Professional Studies