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• Manage and support an Administration Team of 4, within two departments. • Scheduling all training sessions, producing internal certificates, liaising with external training providers and preparation of power point presentations. • Co-ordinating all learning and development activities; inductions, Health & Safety training, preparing paper work for meetings, preparing and updating Health & Safety posters. • Creating starter packs, and company introduction packs and preparing leaver documentation. • Supporting all documentation with payroll spreadsheets, holiday pay, sick pay and payment reviews. • Drafting routine correspondence and document templates for handbooks, forms, letters and spreadsheets. • Co-ordinating meeting rooms & staff on recruitment days, greeting visitors and providing refreshments. • The formation, handling and signing of contracts, ceasing and altering contracts, invoices, and daily & monthly management reports, sales orders and data entry. • Annual invoice billing, all associated departmental filing, shredding, scanning and photocopying. • Arranging internal and external meetings, using Outlook calendars. • Undertaking ad hoc project work and Reception duties. • Creating, collating, updating and utilising spreadsheets to analyse and trend data. • Observing and complying with company Health & Safety policies. • Observing and complying with company Standard Operating Procedures. • Undertaking any other duties which may be requested by the HR Director or Manager, for which training and or/an explanation has been provided and understood.
• Assisting 6 HR Officers, being the first point of contact for HR issues. • Organising all confidential HR files. • Supporting and minute taking during HR consultations during periods of possible business loss. • Re-structuring employee shift changes. • Scheduling, planning and undergoing Health & Safety training sessions for all new starters. • Preparing welcome packs, redundancy letters and redundancy interviews. • Reporting into a HR database, updating spreadsheets, commercial data handling, Health & Safety case handling- as a result reducing business settlement claims by 20%. • Note-taking in grievances and disciplinaries, managing contracts to audit standards and compliance with legislation. • Engaging in technical projects, collating senior management team movements, organising expenses, collating payroll data onto spreadsheets. • Co-ordinating Payroll admin. • Introducing and developing a company newsletter, sorting and distributing post, organise charity and community social events.