Reporting into the Chief Information Officer (CIO) while maintaining strong stakeholder relationships to organise and oversee key events in alignment with strict performance expectations: • Proactive diary management for the IT department’s Directors • Creating both offshore events/itineraries including all travel arrangements • Assistant Planner for wider leadership team events and company conferences • Preparation of agenda and content for Supplier Executive meetings • Facilitating the IT departments social event both on and off-site
The primary responsibilities of my role were to oversee an event and to provide the best camera, vision, sound and VT crew to cover live events. The negotiation of rates with freelancers and the liaising with Resource managers was a key part of my role, and the prioritisation of my workload was essential to ensure business continuity. • Point of contact for all crew members enquiries • Accountable for the logistics and travel arrangements for Outside Broadcasting trucks and crew members • Booked Talk-Back frequencies and licences after establishing number required by liaising with Unit Manager/Sound Guarantee • Liaising with the key stakeholders to build trust and credibility • Responsible for various elements of financial budgeting – ensured that all expenditure (including costs incurred on site) were forwarded on to the accounts department to facilitate cost control across the business • Initiated the maintenance and accuracy of records for all crew and days booked including the rates payable, through use of Microsoft Excel • Developed many skills to facilitate the organising of scheduling, including learning the use of the rosta and the programme SchedUALL • Implemented the correct and appropriate management of planning sheets and risk assessments • The completion of accurate job sheets for the Accounts department to ensure alignment to budget
I provided logistical and organisational support for a mixture of different events whilst maintaining relationships with internal and external stakeholders at all levels of the business. • Supported unit manager and crew to ensure they had best possible environment to do their job appropriately • Cultivated strong relationships with managers; championed knowledge sharing and organisational best practice • Assisted the OB event in booking appropriate security for Outside Broadcasting Trucks • Experience in a fast-paced TV environment and working in a pressurised environment • Confident clear communicator
Established and promulgated the cost options to the sales department; liaised with engineering technicians to establish customer requirements and managed customer reception activities.
Analysis of data relating to vehicle efficiency and fuel stock – making recommendations to management on the findings; the maintenance of vehicle taxation records, and the management of vehicle documentation for audit purposes