Duties include: • Diary management • Travel management (both Domestic and International, including visa arrangement) • Correspondence • Supporting a team of Six • Reception Cover • Event Organisation • Database management (Using CRM) • Invoicing. • PO creation.
Duties include: • Managing and administering the Adani Fly In, Fly Out (FIFO) program- liaising with Human Resources, Geologists, Field Assistants, Consultants, Charter Company and site staff. • Diary Management for over 20 people. • Credit card reconciliation for over 17 people. • Travel arrangements (Including visa assistance) for Department Director (and family members), consultants and managers, both domestic and international. This includes visas, accommodation and detailed itineraries. • Creation and maintenance of Excel, Microsoft Project and PowerPoint documents and presentations. • Landholder Data management through Consultation Manager program. • Utilisation of “ExTrack” system for the documentation of the actions from meeting minutes. • Support Financial Controller when required- apply for company credit accounts, source quotes for office supplies etc. • SAP Data Entry. Processing invoices, SES’ and PR’s • Cover of reception. • Organisation of staff social functions. • Fire Warden • Any Ad hoc tasks as required.
Duties included: • Diary management for employer and clients (for up to 14 high profile clients) • Assisting Company Secretary (also Accountant) • Logging and maintaining scripts, and script filing • Liaising with clients and their representatives (other agents, assistants, lawyers, accountants, publicists etc.) on many time zones. • Acting as publicist for clients that either didn't have, or were in-between, publicists. • Contract management • Royalty tracking. • Use of specialised database (Agentfile) • Correspondence management and upkeep of employer’s address book on multiple devices • Organising travel (domestic and international),visas, accommodation and transportation for employer, colleagues and clients • Reading scripts • Maintaining C.V.’s and bios, both on computer and online (including on IMDB Pro) • Shipping and ordering couriers • Placing calls, arranging conference calls, acting as liaison for telephone interviews of the clients • Liaising with outsourced IT management • Responsible for employer’s credit card logs- explanation of all charges etc. • Booking theatre tickets for employer and clients. • Responding to representation requests. • Keeping memberships and insurance up to date for employer and clients. • Any personal tasks required by employer and family members (including travel). • Any ad hoc tasks as required-generally on call.