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Assistant to costume designer Lorraine Kinman, providing professional admin and creative support on commercial shoots. Pre-production: • Shoot prep such as working to a brief sourcing costume, managing fittings and garment alterations. • Research and creating reference and mood boards. • Managing a float for the above to keep within budget. Production: • Responsible on shoot for the effective organisation of costume department, dressing talent and overseeing continuity on camera. Working effectively with ADs and runners to maintain efficiency with tight schedules and movement orders. Post-production: • Cross checking of hire items and managing returns. • Wrapping up and reconciling finances.
I was required to ensure the smooth running of the office by developing and maintaining effective office management, financial and admin procedures, as well as provide professional support to the director. My duties and responsibilities included the following: PA and Diary Management • Proactively managing the Director’s workload on a day-to-day basis including diary and travel management. Ensured priority tasks were done within good time to maximize efficient use of time. • Monitoring the director’s incoming and outgoing mail, prioritising key actions, and knowing which contacts needed urgent attention. Delegating or bringing to the attention of other members of the team, where appropriate. • Providing ad hoc admin support for to the Director General Administration • Being the first point of contact for incoming calls, guests and emails. • Maintaining paper and digital filing systems, databases, contact mailing lists and managing the efficient running of general office systems. • Coding and preparing invoices and POs to be paid as well as preparing invoice request forms. • Supporting the Head of Development with the management and sign off of funding contracts. • Managing expenditure from the Company credit and bankcards. • Purchase of all office stationery, equipment and taxi accounts. • Supporting external finance team with information needed for the management of the cash flow, management accounts and annual audit. HR Administration • Responsible for staff administration, including keeping confidential records, drafting/ issuing contracts, taking up references and dealing with employment related enquiries. • Preparing papers for Board meeting, taking minutes and circulating them within good time. Production • Assisting with the delivery of and attending programme events as well as supporting artists. Sending out launch invitations and collating RSVPs. Acting as an Ambassador for Create. Communications • Creating a monthly newsletter in Mail Chimp, sending to contacts on newsletter mailing list. Supporting Comms. department with scheduling Tweets into Tweet Deck.
Organising and directing of photo and film shoots to create marketing materials for the NAS schools and adult services. • Shoot logistics, scheduling, arranging permissions. • Office admin, managing and filing supporting documents and digital assets. • Creating briefs and writing interview questions. • Liaising with external suppliers, schools and services, organising briefing meetings. • Self-shooting: Filming and editing short-form video content for online marketing, to promote World Autism Awareness Week. • Understanding NAS brand identity and marketing platforms to produce content that is engaging and raises awareness while keeping within brand guidelines.
Being the first point of contact for all incoming guests, calls and emails and working with a front of house team to carry out the following duties: • Covering reception, looking after clients, providing general office based support for the production team, running errands, opening and closing of the office. • Image and video-based research, creating treatments, editing mood films and casting cut downs. • Sourcing props and assisting costume department. • Set Runner on shoots.