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• Managing and maintaining office supplies (stationary and kitchen stock levels) • Data management and filing • Booking travel and accommodation for directors and architects, arranging visa applications • Coordinating travel arrangements for fairs/conferences with the Marketing department; supporting the Marketing team with their conferences/trade shows. • Maintaining the partner’s central diaries; scheduling appointments • Preparing meeting rooms and arranging refreshments for client and partner meetings • Managing meeting room bookings • Answering the phone in a polite and professional manner, screening phone calls, and handling queries and requests appropriately • Meeting and greeting guests, including some of our top clients • Posting letters/packages; receiving and distributing mail and other packages • Supervising the external cleaning company • Providing general administration support to the Marketing, HR and Finance departments as well as the Partners
Sales Assistant (part-time role). Duties included: • Managing the shop and supporting customers with any queries. This was very much a stand-alone role, for the owner was rarely present and so it often demanded use of my own initiative. • Processing cash and card payments • Keeping up with special promotions