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Purchasing AssistantNot Another Bill
24 days ago
  • LevelJunior
  • ProfessionsProduction Buyer, Administrator
  • Salary£27,352 per year
  • TypeFull Time
  • LocationLadbroke Grove, London, UK

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Description

Why You'll Love Working with Us:

Working as a Purchasing Assistant you will have the exciting opportunity to establish new supplier relationships and optimise those suppliers which we already work with. You will be buying products on a daily basis, and be responsible for ensuring these purchases get delivered to us on time, within the target costing, and are as specified by our clients. You will be the primary contact for your designated suppliers to ensure that projects are delivered on time. We are a growing team with the ambition to be the go-to gifing service for all our customer and client needs, putting exceptional design and personalisation at the heart of everything we do.

The Role:

We’re looking for a driven and organised Purchasing Assistant to help us buy better across both arms of our business: DTC - Not Another Bill, and B2B business - Bespokely. You will be reporting directly to the Head of Sourcing, Shipping and Logistics, as well as working closely with the Buyer & Merchandiser to oversee the complete sourcing, buying and contracting process.

The position will be hands-on and fast paced, so you must possess excellent planning and organisational skills, along with solid negotiation, data analysis, and problem-solving abilities. You will have great attention to detail, a meticulous approach and the ability to excel under pressure.

A Day in Your Life:

  • Raise POs with our suppliers, for our non-core products, according to our own project requirements.
  • Ensure the perfect delivery in terms of timing, pricing and quality.
  • Forecast core range products which you will purchase against a structure supplied by the Buyer & Merchandiser.
  • Collaborate with the Project Management team, the Client Management team and the Creative team to fully understand the parameters for each purchase, and to optimise the product range that we include in our corporate quotes.
  • Contribute to the maintenance of our inventory system (Unleashed) to ensure a high level of date credibility.
  • Cross quote and negotiate to get optimum pricing which is within targeted margins.
  • Follow the new supplier onboarding process to have credit terms agreed and all supplier details updated on our systems.
  • Demonstrate excellent communication skills across projects both internally and externally.
  • Conduct pricing negotiations to ensure we track alongside margin targets.
  • Liaise with suppliers and monitor live purchases and to ensure orders arrive on time and to the correct specification.
  • Find new suppliers alongside the Buyer & Merchandiser and/or the New Product team whilst ensuring competitive pricing.
What We’re Looking For:

  • Experience in a complex Administration, Sourcing or Buying role.
  • Analytical and process oriented mindset
  • The ability to spin many plates at once as you will most likely have 10-30 live purchases at any one time.
  • Ability and confidence to analyse and negotiate on pricing.
  • Familiarity with Project Management systems/software (Monday.com, ideally) and Inventory Management systems / software (Unleashed, ideally).
  • Attention to detail and organised approach to work.
Why Join Us?

Dynamic Environment: Engage with a creative and vibrant team that challenges and inspires you.
Career Growth: Opportunities to advance to more senior roles within the company.
Comprehensive Benefits: Enjoy a range of perks including generous holiday allowance, team events, and wellness benefits.
Salary & Benefits:

Salary: £27,352 - £28,000, based on experience
Perks: 25 Days Holiday, additional paid leave on bank holidays, pension scheme, team experiences, employee discount, vitality membership, art pass, birthday leave, finder’s fee, Green Commute cycle initiative.
* Please note, this is a full-time role based in our West London office, with the option to work one day from home.

To apply please send your CV and cover letter to Will at will@bespokely.cc

Skills Required

  • Admin Skills
  • Sourcing
  • Buying
  • Procurement
  • Communication
  • Cost Negotiating
  • Supplier Coordination
  • Purchasing
  • Project Administration
  • Project Co-ordination

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