KIA Oval had been a client for the third year running and in 2017 the ICC Champions Trophy would be held at KIA. As a high security event this meant that anyone working in or around the venue or going there during the period of ICC would need to have a security accreditation pass.
Over the past four years I had assisted with similar accreditation for Olympics London 2012, Rugby World Cup 2015 and various other high profile events, however this I was working on alone. The main issue when it comes to accreditation is to ensure you have staff who are available for the entire run of the event and not just a day here or there and with accreditation having to be submitted months before it is likely there would be a high amount of drop outs, meaning it was extremely important to choose reliable people but also to accredit more than necessary.
I began to correlate all the relevant information into a spreadsheet and would send it off to my contact on a weekly basis along with the staff members T&C's, passport style photo and the area they would be working in. There were cases where information would need to be resent and also where the photo's or information were not accepted by the board of ICC and so this was a very long and on going project.
The next step was to ensure that all staff had collected their pass ready to week at least two days prior to their first day of work. This involved continuous communication between myself and the ICC team, as well as the staff. I would find out what passes were available, send lists and pick up times to staff and then communicate and finalise who had collected their passes.
I believe a lot had been learnt from previous accreditations and for this reason the communication and deadlines was were high priority for all parties to ensure this ran as smoothly as possible!