About me
I have built my career in a variety of roles and industries and sizes; where I have not only been the Admin/PA/Office Manager but I have also been Gatekeeper, Technology Whiz, Company Cheerleader, Trouble-Shooter and Social Media go to person. I am not only used to wearing many hats, I sincerely enjoy it; I thrive in an environment where no two work days are exactly the same.
If I do not know the answer- I will find out.
In addition to being flexible and responsive, I am very adaptable.
I long to be in a position that challenges creativity instead of stifling it. That honours my love of colour, food and all things vibrant instead of wanting me to fall on their scale of grey.
I have learnt over the years how to break down barriers to ensure people are comfortable to, in the end, get the job done. Ultimately I am ready to make my home at a company, where I can make a difference and dedicate myself to. Interesting both in people and concept.
Projects credited in
- 40x40This livestream was triggered by the 40x40 initiative launched by the Duchess of Sussex on her 40th birthday. This project encourages people around the world to donate 40 minutes of their time to help women return to the workplace. Charlene Lopes was the first to get in touch with me. She actually had a job interview the following day! She gave me her permission to share an edited version of our livestream. https://archewell.com/40x40/1
Work history
Finance administor and Executive AssistantSelfridges
- London, United KingdomFull Time
Management of the Capital Approval Forums
• Scheduling of the meetings for Selfridges and Selfridges Group approvals from the Shared Selfridges Financial Management Mailbox
• Updating invites with Agendas, timed slots, attendees
• Tracking of responses and ensuring a delegate is identified
• Creation and distribution of the Capex Pack
• End to end process of small AFE’s; including but not limited to creation, distribution of pack, obtaining signatures, complete and submitting of project code
• Support for team events and activities including putting together presentations / slide decks for team events or meetings
• Keeping track of contractor days worked where relevant for accrual purposes, to communicate to FP&A
• To support new starter inductions; setting up accounts with IT, ordering IT equipment, arranging desk space, preparing a schedule of meetings and invites are sent for intro meetings.
• End to end travel booking for directors
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Personal Assistant - ComplianceMorgan Stanley
- London, United KingdomFull Time
Control of business schedule and diary management for EDs in the team. Provide secretarial and administrative assistance to support other team members as required.
• Arrange internal and external meetings.
• Act as a ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds prioritising time sensitive tasks and meetings.
• Provide admin support to members of the MSIM Compliance team involving liaison at senior levels within the Firm and external Regulators when required.
• Arrange all conference calls, rooms, AV equipment, catering, dial-in numbers and video conference facilities.
• Provide full telephone coverage including responding to and dealing with enquiries and fielding calls.
• Typing of correspondence with excellent attention to detail, including but not limited to, the preparation of PowerPoint presentations and drafting routine correspondence.
• Printing and collating all meeting documentation as required.
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc. within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance.
• Manage and process expense claims and invoices in a timely manner, ensuring all claims are within the Firmwide Expense Policy and accounts payable deadlines are met.
• Develop good working relationships with other Assistants within the broader LCD department and provide ‘buddy cover’ as required ensuring consistent Assistant coverage during lunch breaks, holidays and sickness.
• Processing incoming/outgoing mail, ensuring all post is dealt with quickly and efficiently.
• Organising mandatory compliance trainings globally
• Administrative duties including – updating team organisational charts in Visio, mail distribution, stationery requests, ad-hoc document creation, using track changes as and when required and personal work as requested.
• Creating and maintaining extensive filing systems for both the Legal and Compliance teams and training new joiners on these systems.
• New joiner assistance including initial login, PC, phone, blackberry, business cards, training, desks moves and setting up introductory meetings with key staff members both in Investment Management and the wider firm.
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Skills
- Advanced Excel
- Microsoft Powerpoint
- Microsoft Sharepoint
- Microsoft Word
- Microsoft Suite
- Microsoft Outlook
- Microsoft Excel
- Microsoft Office
- Photoshop
- Data Entry
- E-newsletter
- Easygoing
- EA
- E-learning
- E-commerce Campaigns
- Gif
- Imagination
- Improvisation
- Leadership
- Office Management
- Office Administration
- Online Advertisement
- Online Advertising
- PA
- Team Building
- Team Coordination
- Team Leadership
- Teamworking
- User Interaction
- User Insight
- Venue Finding
- Vendor Management
- Web Administration
- Web Content
Education
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A Levelscity and islington
- London, United Kingdom
A level studies in business, economics and psychology