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• Managing social media activities • Managing and updating the company’s website • Managing external company communications, such as company newsletters • Taking meetings with prospective clients as required and attending industry events • Drafting correspondence • Diary management • Job bookings, which involved keeping track of deadlines, clients materials, liaising with clients and staff, invoicing and follow up • Bookkeeping • Organising all aspects of travel for the MD and the team • Creating content for digital platforms including Twitter, Facebook, LinkedIn and the website • Answering general enquiries • Keeping contacts database updated • Managing the facilities team • Maintaining holiday and absence information for the team, ensuring records are up to date • Resolving any IT and facilities issues as they arise • Overseeing the recruitment of facility’s personnel, and filtering applications for internship and work experience position
• Managing social media activities • Planning and overseeing the production of commercial and marketing documents including brochures, promo videos, corporate gifts, and instructing designers, liaising with printers and mailing houses and managing schedules and budgets • Managing Print and Online advertising, sourcing and contacting newspapers, trade magazines, industry media and arranging agreements, managing a yearly advertising calendar, overseeing the production of marketing materials including banners and print adverts • Liaising with national and international producers, talent, service providers, public offices and the private sector(notably the military, federal and city police, road traffic control, airspace control, coast guards, the Archdioceses of Rio de Janeiro, which is responsible for the image rights of the Christ The Redeemer statue) • Being first point of contact and supporting international productions shooting in Rio de Janeiro including The Twilight Saga: Breaking Dawn (feature film), Fast and Furious 5 (feature film), Are We There Yet?: World Adventure (TV) and Lipton Ice Tea: Tokyo Hotel with Hugh Jackman (commercial). • Representing the RFC at premieres, award ceremonies, meetings and trade shows including the Rio premiere, Grande Prêmio do Cinema Brasileiro and the Locations Trade Show in Los Angeles • Organising library of materials collected at trade events and international agreements with other film commissions • Arranging the invoicing and payments of operational and marketing activities • Drafting development policies and funding mechanisms • Setting-up administrative procedures including filing system and database of enquiries and requests • Creating presentations on PowerPoint • Organising attendance (registration, booth rental, artwork production, booking meetings and making travel arrangements for the president and other staff) to events including Cannes Film Festival, MIPCOM, American Film Market and Berlinale • Responsible for managing the website design and content creation, which involved working with external creative agencies on a weekly basis • Answering general enquiries about shooting in Rio de Janeiro and the work done by the RFC and creating the Production Guide • Organising travel: tickets, per diem, accommodation and transport • Overseeing the recruitment of new staff such as interns, assistants and junior film commissioners, including training/induction
• Events worked: Multishow Brazilian Music Awards 2006, World Judo Championship 2007, Soccerex Forum: Brasilia 2009, Judo Grand Slam Rio de Janeiro & Judo World Cup Sao Paul 2009, Judo Grand Slam Rio de Janeiro & Judo World Cup Sao Paul 2010, Soccerex Global Convention 2010, World Judo Championship Rio 2013 • Responsibility over the press room and press areas operation, which involved coordinating media activities with clients, catering and IT support with venues, liaising with members of the press, securing accreditation and interviews, managing film crews and photographers • Managing the press volunteers, which involved editing content, managing schedules and attendance, designating assignments • Managing social media activities, including updating website, Twitter and Facebook
MA Film & TV