About me
I’m a highly organised, creative and pro active person.
I’m an artist in my spare time and also love to learn new creative skills. In work I use these skills to help motivate and come up with new ideas to help things work better or more productivity.
I have recently been made redundant and looking for my next role where I can use my positive, fun and hard working attitude to work.
Work history
R
R
Office ManagerRiver and mercantile
- Coleman St, London EC2R 5AL, UKFull Time
Office manager covering 3 floors of an extremely busy and fast-paced Asset Fund company. Support 130+ staff members.
In this role you have to be good at multi-tasking with the ability to stay cool under pressure due to usually needing to be in more than one place at the same time.
Being highly organized with a “can do” attitude is necessary to be one-step ahead, you never know what will be given to you or when.
Arranging Office moves and floor changes.
Project managing Office refurbish and making sure all staff are happy and organised.
Discretion is necessary, due to all the confidential personal and business information you handle.
In addition, a good sense of humor and positive attitude is always helpful due to the pressure and intensity the staff here must deal with.
PA duties to the Fund Management team, COO, COA and some company partners.
Controlling diaries, Meeting rooms and Zoom calls.
Organising and booking lunches for meetings and training.
Updating weekly reports for meetings and client visits.
First point of contact for all office issues and needs.
Ensuring the office is compliant with audits including health and safety.
Dealing with senior staff expenses and keeping track of teams monthly spending and making sure we keep this to a low for the Finance team.
Dealing with the office budget.
Control of the company credit cards and invoices.
Arranging and maintaining maintenance contracts, making sure we get the best service and at the best cost.
Facilities management.
Meeting and greeting all visitors and making sure they get the best service while on the premises.
Scheduling maintenance needs and issues.
Health & Safety.
First Aid trained and main point of contact.
Company Fire Marshall.
Working with the IT director with IT procurement. Especially during COVID-19, making sure all staff have what they need to work efficiently.
Sending all new IT equipment to new starters.
Stationery and paper supplies.
Sustenance - water & fresh fruit deliveries.
Manage meeting room use and managing/ booking Zoom meetings.
Manage IT/AV requirements for meeting rooms.
Arranging team and social events.
Booking travel international/ local and accommodation.
Diary management of a multi-site international schedules. US and Australian office staff needing meetings organised.
Running large and complex end of month reports for Fund Management team. Answer telephones and provide callers with information, take messages or transfer calls to the appropriate individuals.
Use computers for various applications, such as database management or word processing.
Create, maintain and enter information into databases.
Set up and manage paper or electronic filing systems, recording information, updating paperwork or maintaining documents, correspondence or other material.
Greet visitors or callers and handle their enquiries, or direct them to the appropriate people according to their requirements.
During Covid-19 I assisted the HR department with Administrator duties and then with their recruitment due to my past experience.
Process and review employment applications to evaluate qualifications or the eligibility of applicants.
Arranging interviews, giving feedback and then offer procedures.
Helping create them an electronic filing system to help them work more efficiently. Helping with the return to work procedure.
Arrange for advertising or posting of job vacancies, and notify eligible workers
Skills
- Microsoft Office
- Microsoft Officce
- Admin Officer
- Office Administration
- Office
- Excel
- Advanced Excel
- Microsoft Excel
- Organisation
- Organised
- Time Management
- Arranging Meetings
- Booking Meetings
- Client Meetings
- Diary Coordination
- Diary Management
- Illustration
- Art
- Client
- Recruitment
- Staff Recruitment
- Recruiment
Education
BA(Hons) Illustration with AnimationManchester Metropolitan University
- Manchester, United Kingdom