About me
I am a career personal assistant who has supported entrepreneurs and fund managers alike. I am creative, detailed deadline driven and looking for a role within a company that has imbedded values and supports development.
Biography – Jennifer Adams – Career Executive Assistant & Office Manager
I have over 7 years’ experience working as an Executive Assistant and Office Manager, supporting the C level management, Board Members and Global Directors within various industries across retail, e Commerce, Property and Finance. I have developed my skills to a high standard to support these individuals working in a strategic, confidential, fast paced manner, learning the individual working methods to quickly ascertain and support as efficiently as possible, combined with the multifaceted coordinator roles including Office Management, HR and events.
On a daily basis I manage multiple, ever changing diaries, over various time zones, working in a detailed and efficient manner. I am proficient in organising difficult travel itineraries and logistics, internationally and domestically, working closely with travel managers and also independently, wherever budget is paramount. Equally, I collate and distribute meeting agendas, minutes and decks to support my senior team and have transparency over all departments. I work discreetly and professionally to suit my managers business needs, strategically implementing plans to ensure their time is managed efficiently. This entails building my own knowledge of the business being transparent, and familiarising myself with clients and projects, also building and maintaining strong bonds with the CEO’s direct reports in all departmental positons across the business. Managing the inboxes of C level managers means I am a strong communicator, both written and verbally, and I am privy to many highly confidential matters. Building trust at this level is paramount, and in my experience, one of the most vital parts of being a true right hand PA.
Included in my experience is my Office Management and events organisation skills, as part of the PA/EA career these work hand in hand in most roles I have had. Managing sales conferences with 200 plus delegates and one off events for example, sailing trips overseas, private dinners and group activities. Negotiating budgets and reading contracts, liaising with managers from hotels and events spaces, project managing the events in their entirety to deliver the brief content for my senior team. I have also managed all aspects and facilities of an office, supervising mergers and office moves, managing refurbishments and all aspects of reception management, including the hiring and supervising of reception staff.
I thrive in a dynamic, entrepreneurial working environment and I seek to surround myself with talented, creative and intelligent mind sets where I can further develop my own skills. I also enjoy working with a company that has a deep sense of culture and where I can immerse myself in the business to support in a more generalist role, mixing events planning, project management and marketing.
My career is, for me, a passion, and building the relationship with individuals at this senior level is something I have searched for in my career. I know I have a calm, tenacious manner with a professional and creative attitude, coupled with a kind and personable disposition, lending to some fantastic working experiences.
Work history
B
B
PA to ChairmanBerkeley Group, Property Developers
Full Time
St Joseph, part of the Berkeley Group
PA to Chairman - Jan 2017 to present
• Extensive diary management - organising co-ordinating and maintaining diaries, scheduling site visits liaising with Architects, designers and Councillors
• Complex Travel coordination including both domestic and international bookings
• Devising and/or maintaining office systems, including data management and filing, brought forward system and chasing / closing of outstanding actions and replies.;
• Transcribing and composing emails, memo’s and letters on behalf of the Chairman
• Organising and attending meetings, managing and scheduling travel and logistics and international accommodation ensuring the Directors are well prepared. Occasionally travelling with the director(s) to take notes or dictation at meetings or to provide general assistance during presentations
• Generate and/or produce monthly reports and schedules for Management, Board and PLC meetings producing documents, briefing papers, reports and presentations;
Executive AssistantTreasury Wine Estates
- Twickenham, United KingdomFull Time
Treasury Wine Estates – Feb 2016 to Nov 2016 (Maternity Contract)
Executive Assistant to Director of Supply, Integration Director & Members of the EMEA & Asia Leadership Team, including Global Travel Retail
• Working closely to support the Integration Director EMEA and LATAM and Supply Chain Director EMEA & as central PA support.
• Managing back to back diary, strategically implementing the best use of the manager’s time. Constantly viewing the ever-changing commitments including resolving conflicts, anticipating and preparing what is required for attendance at daily meetings e.g. printing agendas, pre-read materials, etc.
• Arranging complicated international and domestic travel, flights, accommodation and visa support, including Russia, USA and China and Australia predominantly
• Ensure smooth and timely co-ordination of all internal and external meetings for both stakeholders either in TWE office or offsite, including room/venue booking, catering
• Events Management conferences and team days
• Various support to wider team where required.
• Crisis Management Team Member
• Invoicing, purchase orders generalist office management support
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Skills
- Microsoft Outlook
- Outlook Calendars
- Word
- Microsoft Powerpoint
- Complex Travel
- Business Travel
- Events
- Culture Marketing
- Time Efficient
- Planner
Education
U
U
Diploma Creative Writing & Media StudiesUniversity of Surrey
- Twickenham, United Kingdom