Jessica Sheehan

Commercial scheduling executive

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  • LocationCalcot, Reading, United Kingdom

Skills

 

  • Fashion
  • Music
  • Photoshop
  • Personal Assistant Duties
  • Time Efficient
  • Video TV
  • Team Assistant
  • Admin Assistant
  • Radio TV Commercials
  • Interior Architecture and Design
  • Admin Skills
  • Microsoft Word Powerpoint Excel Outlook
  • Organised and Methodical
  • Mac and PC Literate
  • Organised and Work to Deadlines

Work history

Currently

Commercial Scheduling Executive

Global Radio

Jan 2015
  • As a commercial scheduling executive I am responsible for planning and scheduling globals on-air content; in other words... Making sure everything fits together. From ads to jingles, songs to spoken word, it is my job to make sure each ad is scheduled and aired on time and on cue. Keeping in touch with site’s programming controllers, if things on air do not go to plan then the scheduling department are able to make sure they get the spots re-aired. Responsible to the Reading scheduling manager I also have been able to work with other Global teams around the UK to deliver an effective business. Using MacBook’s & built up systems I am able to complete my daily duties to allow my work to go to air the following day. This wasn’t a typical 9-5 job, which intensified the need for me to be as flexible as possible. Sometimes we would leave work as late as 8pm to get ahead of our workload, whereas on other days we would leave as early as 4:30. Key Responsibilities included, but not limited to: - Commercial log generation and manipulation, to the most effective schedule - Deliver commercial log within set timeframes – daily deadlines. - Commercial log validation, reconciliation and reconciliation investigation - Complete the reconciliation database on a daily basis, ensuring that a full investigation into the reconciliation reasons has been carried out and completed on a daily basis - Copy management alongside the audio function - Monitor inventory usage alongside the inventory team - Monitor advertiser and product clashes on the commercial log - Using Cognos applications to keep ahead of MCA’s. - Ensuring that deadlines are stuck too within the scheduling’s department for internal and external clients especially within bank holiday/seasonal periods. - Work with distribution and national copy to ensure smooth production of logs. I have had several opportunities to allow me to sit with heart’s music producers to see what they do on a daily basis as well as having a go on their systems. I have been allowed into the studios of each brand, which allows me to see what presenters/music producers actually do. It was very interesting.

2014

Personal Assistant to Various Department Managers

Berkeley Homes

Jun 2014 - Sep 2014
  • Working for Berkeley Homes wasn’t a typical job where I would know exactly what I would be doing from day to day. I came here on a temporary 3-month contract to gain some experience in 3 of their main departments; Finance, Sales & Marketing and Design & Specification. I had many daily duties depending on which department I was working for on what day. I was basically an administration/PA assistant to each manager for different departments. My key responsibilities when working within each department were: Finance: - Processing Purchase orders - Receiving invoices - Checking what invoices had been paid and what were overdue. - Online matching/putting orders through. - Calling companies for delivery notes. (all done by citrix) - Organizing folders and papers - General office duties, such as photo copying - Reporting to the manager and completing each task that would be asked of me. Sales and marketing: - Attend meetings with the marketing manager and different interior design companies for which they would show mood boards. - Get feedback from staff on which mood board they liked best to each personal preference. Then help the marketing manager make a decision on which they shall use. - Auction off ‘out of season’ furniture used in our show rooms by taking photos of each furniture and putting them onto a word excel document for the staff to bid on. - ‘Shadow’ when potential buyers would get shown around our show rooms Design & Specification: - Working with the D&S manager I would be set daily task’s and at the end of the day report back to him. I was sort of like his PA. - I would Contact DIY companies to arrange times for them to come into the office and carry out work. E.g. Paint the office, put out signs out front, furniture delivery etc. - Organizing folders on and off the computer - Printing and scanning documents - Emailing people/arranging meetings, keeping them up to date. - Reminding the D&S manager of upcoming meetings and sometimes sitting in. - I was set a task that had to be done within a certain time frame due to the office being upgraded. - My task was to order in a reception desk. With only the dimensions & colour specification given to me; I had 2 weeks to find a reception desk, get the best quote & get it shipped and delivered. - I managed to find a beautiful desk which was perfect for the space. My manager was very pleased with my work that he started to include me on slightly bigger projects. - Making image specification documents for newly built homes, some worth millions. This was done from the specification booklet provided using word publisher. This document had every tiny detail in regarding what room in each house would look like, from the wall painting to what light switch was used. This meant I had to be paying close attention to the details and not missing anything out.