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I am Events Management graduate who has over 1 year experience working as an Event Co-ordinator and who also has 2 years experience supporting Event Managers with a number of events ranging from conferences to VIP receptions. I had an opportunity to work within an agency and in-house, with events based in the UK and overseas. I am passionate about events and I spend my spare time keeping up to date with the latest industry news.
• Co-ordinated conferences from programme stage to post-event evaluation and ensured that all events met the agreed timescales as per Service Level Agreement (SLA) • Managed events logistics and ensured an ongoing liaison with in-house AV, Catering, Operations and Sales teams • Built relationships and ensured an ongoing communication with Meeting Organisers, speakers, sponsors and joint partners • Created annual and fixed budgets, updated these on a weekly basis and ensured that events are delivered within the budget • Created and implemented marketing plans which included e-mailing and mailing campaigns to RSM members • Daily administrational duties, i.e. designing delegate packs and marketing materials; delegate management and customer service; issuing contracts and invoices, etc. • Provided onsite events management
• Supported Events Co-ordinators with preparation of event materials such as delegate packs, badges, registration forms, etc • Supported Event Co-ordinators with delegate registration and onsite events management • Daily administrational duties such as RSVP management and daily customer service via phone and email • Supported Team Manager with team’s supervision, managed team’s workload and ensured that daily tasks are completed to the highest standard • Within 6 months promoted from Assistant Event Co-ordinator to Event Co-ordinator
Worked with clients such as Oracle, Head & Shoulders, Gazprom and Philips. Worked with B2B events, press conferences and VIP receptions Responsibilities: • Supplier resourcing, negotiation and management (within the UK and overseas), i.e. venues, entertainment, AV, catering, merchandise, etc • Daily support to Event Managers with internal and in-house client meetings, including meeting room bookings, travel and accommodation arrangements, catering arrangements etc. • Daily administrational support to Event Managers with event agendas, invoices and budget updates, ensuring that marketing materials stock count is up to date • Onsite support, set up and break down of the events, registration, and crowd management
Responsibilities: • Researched and created a brand new conference programme. This event attracted 150 paid delegates and generated £18,000 profit • Responsible for events logistics and supplier resourcing, negotiation and management, i.e. venues, AV, catering, etc. • Found and secured speakers and exhibitors; ensured an ongoing liaison and professional communication • Daily support to Events team with site visit arrangements, travel and accommodation arrangements, invoices and budget updates, design of event marketing materials and events documentation • Supported Event Managers onsite with set up and break down of the events, registration; assisted to speakers and AV technicians • Provided customer service to event attendees via phone and email