Work history
Executive Assistant & Office Manager
Executive Assistant / Office Manager:
- Extensive diary management.
- Making all travel arrangements and bookings including detailed itineraries and document preparation.
- Organising and booking meetings, taxis, couriers, restaurants.
- Preparing agendas and taking minutes.
- Art Administrative support for other team members – co-ordinating PDs, compiling contracts, securing visas for performers, sourcing rehearsal space etc.
- First point of contact on all external matters including call screening, processing mail/post, meeting requests etc.
- Providing administrative support on various projects including preparing PowerPoint and other presentation materials.
- Maintenance of team holidays and sick leave etc.
- Staff recruitment
- Assisting in the coordination of events as required, liaising internally and externally on guest lists; potentially sourcing venue options and organising catering; compiling the RSVPs and maintenance of the company contacts database.
- Edit, collate and bind marketing documents.
- Procurement of suppliers for various festivals and events e.g. London Pride, West End Live, Edinburgh Festival Fringe and London Wondeground.
- Assisting in the compilation of event management plans.
- Organising staff days / trips.
- Monitoring and recording expenses (company and personal) – ensuring that all payments are made on time, collating receipts, preparing quotes, purchase orders, invoices and following up on payments.
- General PA duties.
- Maintaining and ensuring the overall smooth running of the office – ordering office supplies, handling petty cash, sorting out any problems such as IT, telephony, office alarm, fire alarm, office maintenance etc.
Executive Assistant
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- Running of the office and manager’s diary.
- Scheduling meetings and ensuring that all meeting requirements are met e.g all documents were prepared, refreshments were provided and any technical requirements were met.
- Taking meeting minutes, note taking, dictation and typing.
- Compilation of research presentations and client presentation.
- Client liaison, report writing, managing status reports and distributing them to all concerned.
- General account management duties such as taking client briefs and liaising with the creative department.
- Assisting in creating through the line strategy and presenting to clients.
- Media planning, buying and implementation.
- Assisting in developing new business; and working on pitch proposals for the agency.
- Quoting, invoicing and maintaining of the company accounts.
- Sourcing and managing various office contracts eg telecoms, printing, security, office construction etc.
- All administration duties.
- Setting up photoshoots, briefings and interviews. Diary management.
- Making travel arrangements.
- Ensuring the general overall running of the office.
- Organising corporate days – such as Christmas lunches, and Golf Days. From conception to implementation.
- Monitoring and recording expenses (company and personal) – ensuring that all payments were made on time, collating receipts, preparing quotes, invoices and following up on payment.
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Skills
- Events
- Administration
- Assistant
- Data Entry
- Email Handling
- Event Planner
- Office Management
- PA
- Reception
Education
Project Management and Digital Marketing
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Project Management and Digital Marketing
Film and Communication
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BA Honours
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