Work history
Office Manager & PA
•Day to day diary management and organisation of personal travel, holidays, private jets
•Providing administrative support to Family Office
•Managing the absence, sickness and annual leave processes
•Office and building management including liaising with external suppliers
•Implementation and management of employees HR files
•Booking transport and accommodation for employees
•Maintaining office equipment and equipment log
•Keeping supplies in stock
•Monitoring and recording expenses
•Providing support to Executive Assistant when needed
•Managing the day to day running of the office and ensuring is running smoothly
•Designed and conducted orientation of all new staff members
•Recording office expenditure and managing the budget
•Arranging regular testing for electrical equipment and safety devices
•Scheduling interview appointments with potential candidates
Facilities Coordinator & Receptionist
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• Meeting and greeting all clients and visitors to the office and notifying meeting organizer and relevant parties of their arrival.
• Regular checklist reporting issues, defects and repair
• Handling correspondence and post
• Booking flights
• Providing assistance for meeting room bookings as required
• Handling complaints
• Organizing couriers and taxi's
• Issuing new starters with access passes
• Ordering office supplies
• Raising appropriate purchase orders
• Assisting the company TAs, PAs and EAs with the execution of daily admin duties and ad hoc projects
• Answering incoming calls and transferring them through to the appropriate person, taking messages where appropriate
• Booking catering facilities - organizing lunches and liaising with catering team.
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Skills
- Invoicing
- Excel
- Office
- Word
- Hospitality
- Diary and Travel Management
- Office Manger
- Supplier Management
- Customer Care
- Booking Meetings
- Office Administration Receptionist Clerical Telephone