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•Day to day diary management and organisation of personal travel, holidays, private jets •Providing administrative support to Family Office •Managing the absence, sickness and annual leave processes •Office and building management including liaising with external suppliers •Implementation and management of employees HR files •Booking transport and accommodation for employees •Maintaining office equipment and equipment log •Keeping supplies in stock •Monitoring and recording expenses •Providing support to Executive Assistant when needed •Managing the day to day running of the office and ensuring is running smoothly •Designed and conducted orientation of all new staff members •Recording office expenditure and managing the budget •Arranging regular testing for electrical equipment and safety devices •Scheduling interview appointments with potential candidates
• Meeting and greeting all clients and visitors to the office and notifying meeting organizer and relevant parties of their arrival. • Regular checklist reporting issues, defects and repair • Handling correspondence and post • Booking flights • Providing assistance for meeting room bookings as required • Handling complaints • Organizing couriers and taxi's • Issuing new starters with access passes • Ordering office supplies • Raising appropriate purchase orders • Assisting the company TAs, PAs and EAs with the execution of daily admin duties and ad hoc projects • Answering incoming calls and transferring them through to the appropriate person, taking messages where appropriate • Booking catering facilities - organizing lunches and liaising with catering team.
• First point of contact for all clients, visitors, conference delegates and VIPs’ • Answering busy switchboard in a courteous and confident manner Building strong relationships with clients • Booking meeting rooms for internal and external clients • Responding to queries from clients etc • Ensure the bureau charges get completed on time • Working with Avaya Softconsole • Raising appropriate purchase orders/getting them approved and keeping accurate records of invoices and quotes received • Issuing tenants with fobs and keys • Organizing courier services • Raising invoices/credit notes for external clients