I am an extremely organised, articulate and a multi-lingual individual with strong IT skills and work ethic to match. I have an immeasurable passion for creativity and film, with meticulous attention to detail and the ability to manage multiple priorities in a fast-paced, and challenging environment. I am now looking for a full-time or freelance role within a creatively led company which will allow me to establish a long-term career within the creative industry.Locked Pro Plan feature
I am currently temping as an Executive Assistant to the EXECO team of 6 high profile individuals (CFO, CEO, CTO, SVP, CRO, VP) at DAZN, which is a start-up Sports streaming service with a multitude of responsibilities. These include heavy diary and inbox management, UK and international events management, organising complex international travel arrangements, processing expenses, purchase orders and invoices.
Heavy diary and inbox management Booking personal appointments and paying tuition fees Organising international video conferences, Skype meetings across global time zones Heavy international travel management: booking flights to New York and Europe, creating itineraries, property management in New York and Paris, organising private dinners and booking restaurants, booking hotel and airport transfers Office management: room bookings, booking couriers and train tickets for wider teams, purchasing stationary and IT equipment HR responsibilities: setting up new starters and dealing with leavers, providing inductions, resolving IT queries Processing US and UK expenses, raising POs, invoices, goods receipts Outsourcing new office space and planning office move ahead of January 2019
Achievement: Accepted the opportunity to manage the Awards for second consecutive year at the end of June 2017 Heavy diary and inbox management for Executive Creative Director Managing the recruitment process of new creative teams Supporting EA to CCO, Global ECD, Senior Producers and production teams on international shoots at short notice Arranging domestic and international travel, and accommodation Booking restaurants, meeting rooms and external venues Processing expenses and timesheets
Complex diary and heavy inbox management for CEO, ECD and Planning Director Project and event management (CEO’s private Charity events, company Christmas party for 75 people) Scheduling internal and external client meetings, Board Meetings Organising video and teleconference meetings across global time zones Producing presentations in PowerPoint, timelines, pitch documents, meeting agendas and staff biographies Booking meetings rooms, catering services and restaurants Organising car services, personal diary and deliveries Running errands and gift purchasing Paying personal bills and annual subscriptions Organising UK and international travel, and accommodation Supporting Senior Partners and a wider team of 10 people Agency PR and promotion management (Twitter and Instagram) Raising PO’s, processing invoices and managing budgets Submitting timesheets and expenses Resolving technical issues
Managing the Awards Department and submitting agency’s work to 9 international Advertising festivals, including D&AD and Cannes Lions Managing yearly Awards and Production budgets (including spending and forecasts) Selecting ad campaigns on behalf of CCO and Global Executive Creative Director Working collaboratively with PR and creative teams on brand research Dealing with Press releases Assisting with production of 4 campaigns across multiple channels: Amnesty International’s “Takeaction”, Philips’ health watch, UCL’s “Interpretation” and Babylon’s mobile doctor app. Analysing entry criteria and selecting categories for eligible work Ensuring all Media assets meet strict submissions criteria: resizing and reformatting JPEGS, chasing for physical presentation boards, uploading ads and case studies to social media and entry websites, proof-reading written submissions, finalising team and company credits, organsing couriers to deliver support materials to festivals for judging. Creating and updating entry, shortlist and winners’ spreadsheets Archiving Media assets and prepping PR Releases Organising Creative team’s attendance to events and distributing tickets, and awards Raising PO’s and submitting invoices for processing in Maconomy Liaising with Finance teams and producing reports Resolving IT and Mac issues Dealing with suppliers and creating job codes Providing PA support to EA of CCO, Art Directors and Senior Producers Implementing new production processes Approving Production team’s timesheets
Submitting agency’s work to 15 international Advertising festivals, including D&AD and Cannes Lions Managing yearly Awards and Production budgets (including spending and forecasts) Creating job numbers and time codes for clients Raising PO’s and submitting invoices for processing Resolving Finance queries and liaising with suppliers Working with Black Sheep Studios for music content and entry submissions (in-house production) Assisting on music videos and ad campaign shoots Liasiing with PR teams for content and brand research Managing 7 Creative Directors’ diaries: heavy diary management, coordinating internal and external business meetings, resolving clashes, project managing office events, booking meeting rooms, booking catering services and restaurants, requesting annual leave on CD’s behalf, booking holidays and conventions abroad, booking domestic and international travel and accommodation, creating complex travel itineraries, notifying Account teams and clients of away dates, resolving IT issues. EA to Sir John Hegarty (BBH founder), Nick Gill (ECD) and 7 other CDs on cover duty Submitting timesheets, managing expenses and 7 inboxes Creating presentation decks in PowerPoint
Organised and managed large scale music performances Supervised rehearsals and created promotional campaigns on Facebook and Instagram Raised funds for venue hires via social media and personal contacts Taught English and Art to children aged between 7-16 years old and assisted with Capoeira lessons Taught Private English lessons to 5 professionals in their 30's: researched and prepared interactive teaching material, set and attained students' learning aims, tailored and adapted lesson plans accordingly, set and marked homework, explored British culture, focused on grammar, sentence structure and broadening vocabulary.
Worked with global CEOs of Advertising and Media agencies on jury panels in Cannes Processed over 3,000 Media campaigns for brands such as YouTube, Spotify, Beats, UMG Trained new recruits and supervised a team of 5 people Achieved daily and weekly targets Worked under pressure and met tight deadlines Problem solved complex cases and dealt with complaints Assisted Radio, Branded Content and Print departments with submissions Proof-read written submissions and uploaded campaigns to social media Showcased shortlisted entries and assisted with award ceremonies in Cannes Edited long case films and Press Release images Set up the Winners Exhibition in Cannes Liaised with Finance department for outstanding agency payments Private PA to Fred Gelli (creator of Brazil’s Paralympics logo) and 13 VIP speakers at Brazil Day event in Cannes Managed journalists, photographers, film crews and media contacts to run Press activities On call for emergencies, set up event's schedule, coordinate rehearsals, provided support backstage, assisted speakers with physical materials, supported Senior Event Management teams in Cannes. PA to 4 Events Managers: heavy diary management, arranged international travel and accommodation, organised team meetings, circulated meeting agendas and took accurate minutes. Managed Platinum, VIP and Sponsor Pass purchases, and allocation of 5-2* accommodation Processed 13,000 delegates' applications Managed 6 inboxes; dealt with over 300 emails per day and high volume of telephone enquiries from sponsors, speakers and general applicants Resolved complex cases, IT and website issues Supervised a team of 10 people Liaised with accommodation representatives in Cannes Promoted to Account Executive for Brazilian, US, Israeli and Guatemala representatives
TESOL Certificate - Pass
GCSEs: grades A* to B A-Levels: grades A-B