Ksenia Maximova

Executive Assistant to CEO and Video Curation Assistant at Wiper

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  • LocationLondon, United Kingdom

About me

 

Skilled in administration and co-ordination driven by achieving results and ensuring a high level of customer satisfaction, a self motivated team player that has exceptional problem solving abilities coupled with proven ability to negotiate effectively at all levels, able to motivate others meeting deadlines whilst maintaining strong partnerships, fully computer literate with a keen eye for detail and good understanding of all business aspects. I am looking for a challenging opportunity where I can demonstrate my skills and become a valuable asset.

Skills

 

  • Fashion
  • Advertising
  • Events
  • Film
  • Visual Arts
  • Art Direction
  • Design
  • Excel
  • Final Cut Pro
  • Illustrator
  • Indesign
  • Office
  • Photoshop
  • Powerpoint
  • Word

Work history

Currently

PA, Ecex Assistant to CEO and Video Curation

Wiper Inc

Aug 2015
  • • Managing travel and accommodation for CEO and his family (7 people in total) • Managing personal mail, invoices, credit cards and bank statements, assisting in visa procedures. • Managing calendars, scheduling meetings, assisting in various legal proceedings. • Managing various personal projects like construction works, getting permissions etc. Curating film content for Wiper App and website, assisting in marketing research. • Networking with filmmakers, audience and film festivals organisers. Visiting film festivals and negotiating deals. • Assisting in organising festivals and film screenings. Social and online marketing through various sources.

Currently

PA, Ecex Assistant to CEO and Video Curation

Wiper Inc

Aug 2015
  • • Managing travel and accommodation for CEO and his family (7 people in total) • Managing personal mail, invoices, credit cards and bank statements, assisting in visa procedures. • Managing calendars, scheduling meetings, assisting in various legal proceedings. • Managing various personal projects like construction works, getting permissions etc. Curating film content for Wiper App and website, assisting in marketing research. • Networking with filmmakers, audience and film festivals organisers. Visiting film festivals and negotiating deals. • Assisting in organising festivals and film screenings. Social and online marketing through various sources.

2015

Model Booker

Next Models Milan

May 2014 - Aug 2015
  • • Managing all travel and accommodation arrangements internationally for up to 70 people at a time (flights, trains, drivers, hotels, shared apartments, short rented private apartments). • Responsible for managing the contracts and visas of the models, capable to execute collection of documentation and visa applications successfully. Capable of handling under 18s documentation. • Producing model tests and fashion photo shootings (from assembling the crew and finding location to post-production). • Running the art and editing department, producing promo material. Executed post-production and video editing in high quantities. • Managing small portfolio of clients. • Assisting scout for Europe and negotiating new arrivals with mother agencies. • Scheduling meetings, networking and maintaining client relations as well as researching new clients, maintaining website. • Maintaining regular communications on an international level, producing correspondence and managing records and computerised information.

2014

Conference Assistant & Planner

Vontobel Private Bank

Apr 2013 - Aug 2014
  • • Managing the front office, scheduling appointments and managing team calendars, answering the phone calls and emails, immaculate client service for clients with assets of 10mil + • Arranging travel and accommodation for a team of 10 people. • Production and design of all materials necessary for conference stands, set up and networking. Arranging travel for accompanying staff and their business meetings on the go. • Ensuring internal polices and protocols were maintained at all times as well as translating legal documents. • Assisting the clients with their banking enquiries and and dealing with account issues, liaising regularly with Zurich HQ and managing petty cash. • Coordinating health and safety procedures, IT, telephones (including personal mobile phones and contracts, parking spaces etc.)

2014

Manager & Event Manager

Elita Milan

Jul 2013 - May 2014
  • • Overseeing the opening of the venue, organising the opening event for 2000 people in collaboration with Elita Milan communication agency. • Managing staff recruitment and training, licensing the venue and passing all checks. • Identifying suppliers and negotiating the contracts, handling company invoices, creating budgets and strategy for both normal and negative scenarios, creating weekly objectives and outcomes, coordinating kitchen and bar financial effectiveness and relationship. • Handling all public relations and marketing projects, organising both venue and private events. • Collaborations with the Rolling Stones, Disaronno and Nike, Tunnel Club.

Education

2010

Media Art Design and Combined Studies

Richmond The American University in London

Aug 2005 - Apr 2010