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More than an Administrator. A dynamic people person, with multi-level liaison skills and the ability to solve problems quickly and creatively. My extensive background in administration and executive level personal assistance is not strictly linear. The variety of my work and the organisations that I have worked for have provided me with a wealth of life long transferable skills, from Office Management to Project work and beyond.. I'm passionate about people, what makes them tick and how people can best work together in order to achieve their collective goals. I prefer words to numbers and continue to pursue my love of creative writing through voluntary work, it also comes in handy for writing reports! Despite my preference for words, I am comfortable with budget management and have experience of this in both my current and previous roles. I have extensive event management experience, dealing with screenings and events for up to 450 guests and pride myself on my relationship building and people management skills, always remaining calm under pressure. My recent qualification as a Prince2 Project Management Practitioner has given me further confidence in my abilities to excel in the workplace.
? Coordination of organisational mobility; bilateral institutional agreements with EU partner institutions; staff teaching/training mobility schemes for UCL under the Erasmus + programme. Administration of legally binding contracts, budget management for staff schemes and relationship management of partnerships with European Higher Education Institutions. ? Managing key HR matters; staff recruitment, employment contract processing, inductions, performance reviews, sickness absence and holiday monitoring, central point of contract. Acting as Departmental Equal Opportunities Liaison Officer; – drafting and implementation of Equality and Diversity plan, checking departmental documents for E&D compliance and consulting on Global Engagement Strategy. ? Developing and maintaining aspects of UCL’s partnership with Yale University, the Yale-UCL Collaborative; Acting as coordinator of the lecture series in liaison with relevant academic colleagues at UCL and Yale and provide all administrative support for lectures at UCL including liaising with speakers, working on publicity materials, arranging hospitality, managing travel and accommodation arrangements and expenses. The post holder will be expected to attend each of the lectures. ? Deputising for the Executive Assistant to the Vice-Provost during periods of annual leave/sickness absence (including line management of two staff) (acting up while post vacant). ? Project Management of 150 Year Celebration of Japan-UCL involvement. Including - Erasmus Institutional Coordinator (acting up while post vacant) ? Funding applications, coordination of Erasmus student, staff and teaching exchanges across the EU (200+ agreements).
? Working on launch programme for new Barbican cinemas. Including writing programme copy for print publication and website, researching and inviting guests to participate in the event often using own contacts list. Following up with invitees via phone, email. Producing guest list. Other general administrative tasks.
? Providing administrative support to the Programme Administrator and TV Programmer in delivering the programme of BFI Southbank. ? Clearing copyright and sourcing and suggesting of material for TV screenings at regional venues supported by the BFI Performers’ Alliance Agreement, including the co-ordination and delivery of all screening materials to both the BFI Southbank and the supported regional venues, maintaining good relationships and invoicing venues accordingly. ? Collating and issuing monthly letters to the Performers Alliance unions, summarising forthcoming screenings of TV material at BFI Southbank and regional cinemas. ? Research, coordination and production of Film and TV screenings, events and previews for BFI Southbank in liaison with the TV Programmer. Including external liaison with high profile guests and organisations/companies; internal liaison with Box Office, Visitor Services, Catering, Technical, Press and Marketing. Curating own TV seasons for screening to public audiences at BFI Southbank. Deputising for the TV Programmer when required.
? Proactively managing the Artistic Directors diary/schedule including at times when attending International film festivals and during viewing trips abroad ? Extensive national and international travel arrangements, meeting itineraries and viewing schedules. Liaising with other international film festivals in order to acquire accreditation and market passes for Artistic Director. ? Production of London Film Festival Daily schedule ensuring that both internal and external stakeholders were working in conjunction with each other effectively. ? Co-ordination of regular internal and external meetings and screenings, including Festival weekly meeting (and daily production meetings during the Festival period), monthly meetings with other BFI departments and external meetings with PR and Events agencies, funders, film companies and film makers. ? Liaising with programme advisors to solicit viewing reports and feedback. Proofing of copy submitted by programme advisors of selected films for inclusion in Festival Programme Brochure. ? During Festivals (London Film Festival and London Lesbian and Gay Film Festival) assisting the Artistic Director with on-stage guests – co-ordinating talent, checking technical requirements and liaison with box office/guest list, solving any issues as they arose. ? Co-ordinating Press Interviews for the Artistic Director with external press team, Premier PR. ? Acting as Contributing Researcher during production of official London Film Festival souvenir catalogue. ? Maintaining contact database and ensuring that all information is correct and up to date. ? Facilitating production of passes, permits and signage to be used during London Film Festival. Acquiring of communication devices and other operational equipment required by the Festival team.
? Acting as Assistant to newly appointed Head of HR for New Media and Technology and her team.
Membership and Events Administrator ? Administration of membership enquiries, applications (including credits research) and renewals, awards voting, management of membership database, submission of applications to committee. ? Scheduling membership screenings, gathering credits & writing synopses for monthly programme, updating screenings information on website using Macromedia Contribute, co-ordinating print transportation for screenings. ? Taking events bookings and compiling guest lists for internal and membership events. ? Production of BAFTA Nominated Short Films event for 2005, with screening of nominated films, Q&A with film makers and production of print material for the event. ? Co-ordination of guest lists at several membership events including A Tribute to Nick Broomfield. Awards Assistant ? Providing administrative support to Awards department during Children’s Awards period. Including liaising with nominees, talent agents and voting juries with regards to entries, voting and the main event. Tracking tape traffic of vhs copies of short listed entries to relevant jury members for voting and back to production companies, collating voting forms to forward onto vote counters. Acting as a production runner at the main awards show and dealing with ad hoc duties (meeting citation readers, acting as a stand-in for lighting set-up, chaperoning citation readers and winners to and from their seats). Membership Assistant ? Providing administrative support to Membership department during busy renewals period. ? Data entry of updated Membership details, chasing of Membership fee payments, processing payments. Acting PA to COO ? Taking/making calls on behalf on the Chief Operating Officer, opening and answering his correspondence, managing his diary, making travel arrangements and booking meeting appointments. ? Fundraising administration – thank you correspondence, co-ordination of mail out, approaches for fundraising donations and initiation of fundraising ideas. ? Human Resources – responsible for implementing stronger HR structure, maintaining spreadsheet of holiday, sickness, lieu and flexitime accrued/used by each member of staff. Updating personnel records and HR policies file. ? Assisting with research and implementation of company’s Health and Safety requirements. ? Responsible for monthly BAFTA Council mail out, typing of minutes, collating of minutes from other committees, booking of meeting room/function requirements, co-ordination of mail out to officials sitting on Council, compiling the annual BAFTA bible. ? Research on companies (to be involved with BAFTA), publications, suppliers (for events/promotions). ? Ad hoc administration/duties for other departments; including Publishing and Corporate Membership. ? Various Publishing tasks, including chasing copy, picture research, copy editing, producing receipts/invoices and liaising with publishers regarding distribution of finished product for Film/TV brochures and Annual Lecture programme. ? Worked at Film Awards 2004, 2005, Television Awards 2004, 2005, Children’s Awards 2005, A BAFTA Tribute to Julie Walters, A BAFTA Tribute to Bruce Forsythe and A BAFTA Tribute to Victoria Wood.