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* First point of contact for MD – Email inbox monitoring & call screening * Monthly expenses | Business | Personal * Complex diary management | Meetings | Appointments * Booking & arranging complex travel itineraries * Minute taking for weekly Brand & Script Status meetings * Managing & updating Script status with relevant info * Miscellaneous tasks – Report & presentation preparing * Providing high quality administrative support * Coordinating of sales calls & meetings with US office * Support with research & new business prep
* Assisting on campaigns - Vodafone - Spotify / Netflix / Asda * Director Sourcing * Meeting coordination * Travel booking - Agency & cast * Handling of all production paperwork * Preparing of client / agency presentations * Researching music rights & costs * Collating producer’s expenses * Initial budget preparation * Reccing of completed jobs
* Scheduling of castings / VFX / Edit / Sound sessions * Director sourcing & approaching production companies * Diary management / Meeting coordination * Travel arrangements - Flights, trains, cabs & hotels * Preparation of client / agency presentations * Expenses - Producers / Time sheets * VO / casting researching * Compiling contracts * Budget management * Construction of timing plans * Managing production paperwork pibs,insurance,artist decs * Invoice approval /sign off - Raising PO’s * Construction of casting briefs
* General day-to-day PA duties for MD (LA) & EP (London) * Personal ad-hoc duties to MD (LA) * Diary management - Meetings, appointments * Travel booking - Flights, cabs, trains & hotels * Visa / sponsorship processing * Maintaining bidding databases * Resourcing venues / event booking – dinners, away days etc. * Pencilling & booking of crew for shoots * Coordinating welcome packs for new freelance starters * Maintaining new business files/ updating jobs in board * Liaising with freelance producers / Production managers * Formatting billing info sheets for LA office * Management of runners & work experience * Controlling petty cash & allocation.
* Booking / pencilling of clients for commercial & promo work * Meeting coordination * Travel booking - Flights & hotels * Daily PA duties to agent - fielding calls, emails etc * Diary management - Meetings, appointments * Liaising with directors, producers & production companies * Negotiating client contracts & fees * Scouting for new talent / clients, screening portfolios * Show reel / website updating