About me

A Senior-level Executive Assistant with 10+ years’ operational experience. Interested in social impact, background in the creative, media, entertainment, branding design, travel industries. Experienced in Google Workplace, Microsoft Office 365, Apple O/S & MacBook, Slack, Hootsuite, Expense8, Microsoft Dynamics AX and Microsoft Teams/Zoom, enjoy learning new technology tools/software. Excel in a role with variety and responsibility in a collaborative, innovative business, with a supportive company culture.

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Work history

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Executive Assistant to Global CEOWolff Olins
Aug 2020United KingdomFull Time
Wolff Olins is a global agency/brand consultancy creating transformative brands that move organisations, people and the world forward. Employing designers, strategists, technologists, programme managers and educators, partnering creativity with ambitious companies ranging in industry and size including AOL, GE, GrubHub, London 2012, McKinsey & Company, The Met, New York City, (RED), Spotify and Uber. Recent work honoured by D&AD, Cannes Lions, CLIO, Fast Company’s Innovation Award and Webby Awards Global CEO support: ● Acting as gatekeeper, ensuring has adequate time to prepare for meetings and reflect on conclusions ● Managing time against conflicting business priorities and international time zones ● Ensuring adequately prepared for meetings with documents, briefing papers, reports and presentations ● Proactively preparing Global CEO driven exec calendar, agendas, outputs and follow-through ● Arranging meetings with clients, colleagues and third parties eg: Programme Management Communities ● Understanding current workload/prioritisation and those involved including BCG, clients, and internal colleagues ● Reviewing extensive email inbox, flagging areas to prioritise and corresponding on their behalf ● Screening enquiries and requests and handling when appropriate ● Making travel arrangements including for Global CFO and Managing Director Company Administration for Global CEO, Managing Director and Global CFO: ● Organising and entering timesheets/expenses on relevant codes ● Developing strong relationships within Wolff Olins and Omnicom operational functions ie: IT Support and Building Services and liaising on their behalf ● Ad-hoc administrative requests ● Ensuring subscriptions/memberships maintained ● Organising Global Leadership company meetings including Quarterly's, venue hire, supporting as required Commercial Team support: ● Ad-hoc administrative tasks, contribute to internal-facing projects ie: environmental change initiatives and diversity projects
Personal AssistantJamie Oliver Group
Oct 2006 - Feb 2016London, United KingdomFull Time
The Jamie Oliver group of companies is responsible for ‘all things Jamie’, in particular food/recipe development, books, magazine content, TV, food/non-food products, endorsements, PR, marketing & syndication throughout the world. Within the group there are a range of businesses which span across various industries such as TV Production & Commercials, Publishing, Charity/Social Enterprise, Retail, Events, & Restaurants. The Group’s activities also cover development of creative output for New Media (Online, Apps, Social Media). Provided full administrative support & assistance to the Legal & Business Affairs department, consisting of the General Counsel (also Media Ops Board member), & 4 In-House Lawyers (Media, Corporate, Commercial & Intellectual Property), & we serviced the whole business. ● Central point of contact for team and acted as general intermediary; fielding emails/information and acted or responded on their behalf where necessary. ● Multiple Diary Management; forward planning, organising, coordinating and prioritising meetings, liaising with associates and colleagues. ● Preparation for meetings/conference-calls including booking meeting-rooms and coordinating travel arrangements. ● Prepared sets of contracts for signature, coordinating the execution process and liaised with other parties to progress. ● Document management; implemented and maintained electronic, digital and manual filing systems of high volume of legal contracts and documents accurately and in a timely manner, and archiving. ● Maintained records and status sheets of contracts, documents and key options dates. ● Amended draft contracts using track changes and compare tools. ● Submitted expense claims & noted any internal recharges. ● Intellectual Property; managed large portfolio of domain names for the business - responsible for registrations/renewals/transfers. Reporting/Takedown of Trade Mark and Copyright infringements, and reviewed Trade Mark Watch Notices. ● Ad Hoc research.

Skills

• Theatre
• TV
• TV Production
• PA
• Executive Assistant
• Personal Assistant
• EA
• Team Assistant
• Diary Management
• Administration