I am currently a Personal Assistant to the Global Customer Development Director (on the exec.board) and Development Director(s) for US & Europe and Rest of World & UK. I have extensive experience in managing busy, complex, ever changing diaries across different time zones as well as providing ad hoc administrative support where required for others in the team. My interests include; travel, photography, current affairs, pop culture and running. (About to undertake my 4th Marathon!)
Pro-active diary management for the (Executive) Global Customer Development Director & her direct reports. Ad hoc diary support for Heads of Europe, RoW, UK and US. Arranging and scheduling meetings both internally and externally. Locating and booking venues externally on behalf of the Directors for offsite meetings. Arranging meetings within the Global Team and arranging guest speakers to present to us. Screening the Directors' emails / managing correspondence on their behalf. Organising, booking (UK and International) travel and producing travel itineraries. Arranging VISA’s for oversea trips for the Directors Organising conference and video conference calls Producing presentations on PowerPoint Managing expenses Arranging team updates, monthly forums and social gatherings Approving travel and holiday for direct reports on behalf of the Director Fulfilling ad-hoc / personal requests as necessary. Assisting orchestration and implementation of annual travel budget for the Global Team
This was a maternity cover contract. I liaised with other departments within the organization to ensure necessary meetings/tasks are communicated. The other departments were; PR/Media, Educational Academies, Business Development Managers and Key Account Managers. I managed and maintain G.G.M.’s diary and to arrange meetings where necessary. I managed telephone calls and emails for G.G.M. I prepared the G.G.M. with all necessary information before business trips; including flight, hotel and transfer bookings, comprehensive itineraries including agendas / information on companies or colleagues he is visitng, information on local currency and climate. I had active involvement in Salon International, Mainstage and other conferences and events. I looked after general administration of the company vehicles and liaise with relevant suppliers I provided secretarial/personal assistant support to Global General Manager as directed, including the drafting of correspondence, reports, expenses, filing, and the taking and production of meeting minutes. I also managed employee’s general attendance / holidays / sickness and new employee's induction.
Meeting and Greeting clients Retrieving files from offsite storage for colleagues Maintaining office standards e.g ensuring everything is well stocked and of the best quality Ad hoc tasks as and when colleagues have additional work to do, marketing / updating the website/ Diary management and meeting room bookings for the Industrial and Office Agency Team Brochure distribution to prospective clients Internal event organisation such as quarterly events, anniversary parties, Christmas parties