Saina Johnson

Executive Assistant

Level
Mid Level
Location
London, United Kingdom
Availability
Locked Pro Plan feature
Professions
-

About me

A calm problem solver with experience in coordinating events and meetings, providing administrative support and project management. Always maintaining a high level of client service has led to being able to gain good working relationships with people of all levels. Enthusiastic about improving on current skills and passionate about gaining new knowledge, that will allow continuous development to a career within events management.

Skills

  • Events
  • Theatre
  • Visual Arts
  • Marketing
  • Producing
  • Excel
  • Office
  • Powerpoint
  • Word

Companies I’ve worked with

  • AKQA

    AKQA

    • Design
  • The IPA (The Institute of Practitioners in Advertising)

    The IPA (The Institute of Practitioners in Advertising)

    • Advertising
  • Kali Theatre Company

    Kali Theatre Company

    • Performing Arts
  • H

    Havas Media

    Work history

    Currently

    Executive Assistant

    Montgomery Group

    Jan 2018
    • London, United Kingdom
    • Full Time
    • End to end delivery of the internal calendar of events including the UK Christmas party, UK company away day, quarterly company updates, speaker sessions and The International Directors Summit Works to prescribed budgets, preparing detailed pre-event and post-event costings and managing all logistics (invitations, suppliers, air, ground transportation, hotel accommodation, venues, banqueting and onsite management) Creation of presentations, incorporating management of research and data that maybe required by supporting trade associations Liaises with internal business areas within the company, external corporate clients and suppliers Produces and edits the quarterly company newsletter Compiles and produces research on competitor shows for the SLT to analyse Manages the VIP areas and stages at various B2B or consumer exhibitions Responsible for ensuring invoices for all internal events and other company suppliers are paid PA to The Chairman, Managing Director and Chief Financial Officer providing; diary management, booking travel & accommodation, inbox management and correspondence , coordinating meetings, minute taking and processing visa applications and expenses.

    2020

    Operations Assistant

    Montgomery Group

    Oct 2019 - Mar 2020
    • London, United Kingdom
    • Full Time
    • Fixed term contract alongside Executive Assistant role Assisted in the organising all logistical aspects of B2B exhibitions Provided administration support to the Operations Managers Maintained and updated database of exhibitors’ details The main contact for exhibitor communication Liaised with design partners on their requirements Managed the organisers office and provided assistance to exhibitors onsite

    2017

    Jul 2016 - Dec 2017
    • London, United Kingdom
    • Full Time
    • Provided high level support to the heads of 4 specialist agencies including; diary and inbox management, preparing PowerPoint presentations, processing expenses and invoices Managed department meetings of around 200 attendees and gained business wide attendance at events where necessary Coordinated away days and private dining for the specialist agencies Created content for the department meetings Booked domestic and international travel and accommodation for the entire department and external parties working on different campaigns The go to person in the department, relied on for support on ad-hoc tasks and logistical issues Remained calm and flexible to manage the ever changing business priorities whilst in a high pressured environment.

    2016

    Apr 2016 - Jul 2016
    • London, United Kingdom
    • Full Time
    • Organised, co-ordinated and provided administrative support for all meetings Regularly liaised with stakeholders, members, external partners and clients involved with projects and events Assisted in preparation of events, hosted and provided onsite support Administrative support on all marketing projects Wrote, co-ordinated and issued bi-monthly status reports Processed expense claims PA support to IPA Director of Marketing Strategy including correspondence on her behalf, diary and inbox management and all travel arrangements Diary management for the Head of Marketing and Head of Diversity

    2016

    Head Receptionist

    AKQA

    Jul 2014 - Mar 2016
    • London, United Kingdom
    • Full Time
    • Promoted within 2 months of working at AKQA Served as client-facing ambassador and first point of call for a staff of 500 Acted as a gate keeper for all members of staff, screening and prioritising calls and emails Responsible for managing a small team, delivering an excellent service as well as selecting and training new team members. Coordinated all meetings in the London office and liaised with external venues and catering suppliers Planned and delivered events at the corporate box at Emirates Stadium for clients and occasionally hosted. Project Management: coordinated all travel bookings across European and US offices and managed all budgets with the finance team Processed all hotel payments, invoices and company credit card expenses Organised visa applications for staff across the company Maintained relationships with hotels around the globe Provided PA support for senior management on a daily basis Worked in a high pressure environment with changing priorities towards deadlines on a daily basis

    2013

    Marketing & Administration Assistant

    Yellow Earth Theatre

    Aug 2013 - Dec 2013
    • London, United Kingdom
    • Part Time
    • Assisted the Artistic Director with marketing and administration associated with the production of Dim Sum Nights Built spread sheets and Doodle Polls to create audition and rehearsal schedules Maintained and updated databases of contacts Liaised with members of press Constructed newsletters to send to our mailing list using Mailchimp Used social media platforms such as Facebook, Twitter and WordPress to promote Dim Sum Nights in a fun creative way Organised and carried out mail outs that reach members of our database across the country. Created a report of feedback and attendance of Dim Sum Nights

    2013

    Arts Administrative Assistant

    Kali Theatre Company

    Sep 2012 - Dec 2013
    • London, United Kingdom
    • Internship
    • Assisted the Artistic Director and assisted with administration and marketing associated with the preparation of current projects Liaised with actors and agents via telephone and email to secure bookings for performances Accurately up dated hard copy and electronic records and files in an accessible manner Contributed creative and innovative ideas to the festival programme by gathering and collating each participants information i.e. biographies, photos etc Used spread sheets and databases to create contact sheets and records of payment to facility a smooth administrative process Restructured the existing archive system to allow for a more easily accessible format and ease of filing Researched target audiences and disseminated information to relevant colleagues Researched and filed press clippings/coverage Co-managed social media accounts

    Education

    2017

    Diploma in Event Management

    The Event Academy

    Nov 2016 - Mar 2017
    • London, United Kingdom
    • CIM accredited diploma in Events Management for Marketing and Communications.

    2013

    BA Drama and Theatre Arts

    Goldsmiths, University of London

    Sep 2010 - May 2013
    • London, United Kingdom