About me
I am a driven, hard-working, highly organised and creative person, and pride myself on my relationships with others and my professional nature. All of my previous roles have required prioritisation and a level of flexibility to continually shift these priorities. I see resourcefulness, organisation, respect and determination as key attributes to being successful in my roles. I have both managed teams and been managed myself and found that the balance between these has been key to a successful working environment.
Projects credited in
- Serpentine Sackler GallerySerpentine Sackler Gallery © 2013 Luke Hayes5
- The Serpentine GallerySerpentine Gallery Copright John Offenbach3
Work history
Personal Assistant
London, United KingdomFull Time
• Manage the C.E.Os.’ and C.O.O.’s diaries, ensuring that all background information and documentation for meetings is available to them as soon as possible, taking into account – and including arrangements for – travel and meals where necessary.
• Co-ordinate large scale and smaller internal events and conferences (up to 10 per year for up to 500 guests)
• Book and coordinate national and international flights, accommodation and other transport for all staff (including large attendance intentional conferences). Prepare detailed itineraries and organise visas and currency where required.
• Coordinate Open’s attendance at the IFC & IOF conferences and any other industry events/conferences when requested.
• Meet the C.E.O.s and C.O.O. daily to run through schedule and actions, providing documentation where possible and making any changes suggested by Directors.
• Act as gatekeeper for the C.E.O.s and C.O.O. – prioritizing calls, meetings and other tasks in respect of the planned schedule.
• Act as a representative for the C.E.O.s and C.O.O. when requested – attending meetings, taking calls and relaying all relevant information. Establish positive relationships with any directors’ visitors to the office.
• Coordinate the regular internal meetings - prepare and supply agendas at least 48 hours in advance and ensure rooms are booked. Organise refreshments and drinks for each meeting.
• Take minutes at the above meetings and any additional meetings required by the C.EO.s and C.O.O. Send minutes to the chair for approval on the same day and circulate within 24 hours.
• Screen the C.E.O.s’ and C.O.O.’s email for tasks/meetings, discuss actions to be taken and manage their compliance with deadlines.
• Schedule C.E.O.s’ and C.O.O.’s regular meetings internally and contact high-level executives for external meetings.
• Provide support to C.E.O.s and C.O.O. in research as required.
• Process expenses for C.E.O.s and C.O.O.
• Maintain the C.E.O.s’ and C.O.O.’s Client List, making sure regular meetings are set up with senior clients.
Personal Assistant
- London, United KingdomFull Time
Temporary Contract
• Provide full diary management, full administrative and executive assistant support for Kate Little (Managing Director), Claire Poyser (Managing Director) and Phil Harris (Head of Entertainment)
• Assisting with Production, Location and Casting
• Screen all incoming telephone calls, emails and post, taking appropriate action as required
• Organise UK and international travel bookings and itineraries, working to secure best prices
• Book client breakfast meetings, lunches and dinners and awaydays, keeping up to date with suitable venues
• Ensure expenses claims are submitted in a timely and accurate fashion
• Assist with meeting room bookings and management and meet and greet visitors as required
• Ensure daily liaison with colleagues and clients is professional and courteous
• Co-ordinate events requested by the MD booking venues in line with agreed budgets
• Undertake other duties which are reasonable and appropriate to the post
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Skills
- Event Management
- Project Management
- Complex Travel
- Social Media
- Copywriting
- TV Radio
- Strategy
- Administration
- Personal Assistance
Education
QTS and Masters in Leadership in Education
- London, United Kingdom
Teach First (with Canterbury Christ Church University and University of London) 2009
Qualified Teacher Status and Masters in Leadership in Education
BA(Hons) English American Literature 2:1
- Loughborough, United Kingdom
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