Work history
B
B
Personal AssistantBerry Bros. & Rudd
London, United KingdomFull Time
• Support three directors; HR, Private Clients and Marketing.
• Organising and maintaining diaries, making appointments and avoiding conflicting
appointments.
• Managing and dealing with emails where appropriate.
• Organising business meetings, including international meetings and liaising with internal or external suppliers to arrange catering for meetings.
• Arranging travel, visas and accommodation, and occasionally travelling with the leaders to take notes or to provide general assistance during meetings or presentations.
• Preparing and circulating documents, presentations, agendas, minutes and following up on action points.
• Meeting and greeting visitors at all levels.
• Liaising with customers, suppliers and Berry Bros. & Rudd staff.
• Dealing with ad-hoc administration duties as required.
• Working collaboratively across the business.
• Ensuring that all working practices comply with Health & Safety legislation.
• Presentation content writer.
• Article content writer for the company's website.
C
C
Personal AssistantCBRE
- London, United KingdomFreelance
• Supporting a team of sixteen; including three senior directors, two directors, five associate directors, four senior surveyors and two graduates.
• Maintaining, reviewing and updating the wider development team’s extensive client database (excel spreadsheets).
• Compiling research and information on both clients and developments for all the whole team.
• Extensive diary management. This involves organising extensive international travel arrangements (including itineraries), client and internal meetings, lunches and dinners.
• Full organisation of internal and external events including client entertaining and network events.
• Effective "gate keeping": managing all incoming communication (including email management for the team and phone calls when the team members are out of the office).
• Efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
• Creation of letters and PowerPoint presentations from scratch to a high standard.
• Preparation of outgoing correspondence and various other documents.
• Dictation typing, amending, formatting and binding reports.
• Creating agendas/collating all papers ahead of meetings.
• Full management of filing/e-filing/archiving.
• Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary.
• Communicating with the team, ensuring a high level of awareness of current priorities and whereabouts.
• Travel and expense management.
• Monthly billing and applying updates to billing forecasts.
• Extensive invoice management: raising invoices, mailing and tracking.
• Setting up, managing and maintaining different projects data room accounts/sites.
• Compiling and analysing a variety of data from each project and their data rooms.
• Contributing and being an active member of the ‘Women’s Network’ and the ‘Culture Diversity Group’.
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Skills
- Office Management
- Microsoft Office
- Blog Writing
- Writing
- Editing
- Coordinating Events
- Creative Admin
- Organisation
- Content Coordination
- Computer Typing
Education
English and Psychology BA (Hons)
- Portsmouth, United Kingdom