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Assistant Event Producer (Live Events Coordinator), BBC PromsBBC
23 days ago
  • LevelJunior
  • ProfessionsEvent Producer, Administrator, Account Manager
  • TypeFull Time
  • LocationLondon, United Kingdom

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Description

Closing Date: 03-Nov-2024

THE ROLE
Package Description
Ref: 19191
Band: C Contract type: 9-month attachment/fixed term contract (to cover a period of maternity leave) Location: This is a London-based role.  Salary: £27,800 - £37,800 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.
NB:  Interviews will take place on 12th/13th November 2024
We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.
  • Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
  • Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
  • Benefits - We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care and gym. You can find out more about working at the BBC by selecting this link to our candidate pack.
Freelancers are eligible to apply for an internal role if they are on a Worker Contract and they have worked continuously for 6 months. If they have worked for less than 6 months continuously or have a break of 3 weeks or more between engagements, they must seek Divisional HR approval to apply for an internal role prior to submitting an application.
If they are unsure which contract they are on, they can speak to their booker or the HR BP, however if it helps - both a PAYE freelance or Modus Gross contract is considered a Worker contract and covered by the Worker terms found here.
If you need to discuss adjustments or access requirements for the interview process please contact reasonable.adjustments@bbc.co.uk.  For any general queries, please contact: bbchr@bbc.co.uk.
Job Introduction
About the Proms:
The BBC Proms is the biggest classical music festival in the world. We run over 100 live events over 2 months in the summer at the Royal Albert Hall in London and venues around the UK. Nearly everything we do is broadcast across BBC Radio, TV and online.  We are a creative, innovative festival that connects with audiences around the UK and across the globe. You would be part of a dynamic team that looks after Live Events,  Marketing, Learning, Communications, Publications and Business.
The Role:
The Assistant Event Producer is a core part of the Live Events team in Radio 3 that delivers all the events for the BBC Proms season as well as some of Radio 3’s major events. Working closely with the Live Events Team Manager and Event Producers their main role is to help plan and co-ordinate the detailed logistics of Prom concerts through to the running of those events for live audiences and broadcast (Radio 3 and TV Music). They will report to the Live Events Team Manager and also work closely with the Event Producers who will task manage them for events.
Main Responsibilities
  • To work closely with the Live Events Team Manager, Event Producers, Operations Project Manager and seasonal Assistant Event Producers on planning across the Proms season
  • To brief and work collaboratively with a huge variety of stakeholders (internal and external), managing a few of those key relationships
  • To manage specific Prom events (small & medium scale) at the Royal Albert Hall & other venues in collaboration with the Event Producers
  • To support the Event Producers on large scale live events
  • Be responsible for the production of key event paperwork - concert summaries, stage layouts, rehearsal schedules using the event database Artifax and stage plan package Visio
  • To brief and liaise with the Radio and TV broadcast teams on all matters relating to each allocated Prom
  • Be Concert manager for a selection of Proms ensuring the smooth running of the event on stage in conjunction with the broadcasts (Radio and TV).
  • To assist with managing the event budget for each allocated Prom
  • Be an Artifax superuser including revising the system, setting-up templates / populating concert info
  • To contribute to the full life-cycle of key overview systems / paperwork / processes e.g. seat holds, budget reconciliation, piano planning, production meeting planning, contacts.
  • Work with the Operations Manager on the season overview of Safeguarding and Access provision
  • To comply and implement all relevant BBC Safety Rules - producing Risk Assessments needed for events.
Are you the right candidate?
We’re looking for a positive team player who will work collaboratively as part of a small team and has/is:
  • An in-depth knowledge of how orchestras and choirs work.
  • Good experience in the organisation & logistical planning of live classical music events with multiple stakeholders.
  • Good attention to detail
  • Ability to work both independently and as part of a team to manage several areas of work at a time; prioritising, delivering consistently to deadlines and reacting positively to changes and conflicting priorities.
  • Good knowledge of the techniques of Radio & TV Music production and their output.
  • Ability and skill to liaise sensitively with Proms talent at all levels and a wide range of stakeholders
  • Good ability to problem solve, manage event timelines, negotiate and organise live events within budget constraints.
  • Good communicator able to motivate, and foster collaboration in a diverse team to deliver the live events successfully
  • Good understanding of Health & Safety regulations and matters relating to child protection.
  • Good knowledge of office IT packages.  Ability to master new systems e.g. Artifax Event, Visio, Microsoft Teams
You will be required to work long hours and some weekends on events across the year – particularly over the duration of the Proms season in the summer. Some days each week during the festival will be spent working on site at events.
About the BBC
The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here.
Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.
To find out more about Diversity and Inclusion at the BBC, please click here.

Skills Required

  • Events Production
  • Problem Solving
  • Time Management

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