I am a Senior Project Manager at Hearst Magazines UK where I work across all brands including; Women's Health, ELLE, Cosmopolitan & Esquire, producing branded content for our print and digital platforms.
BRAND/DEPARTMENT: Commercial Ops REPORTS TO: Head of Project Management Overview: Proficiency to build strong internal and external relationships; empowering all stakeholders to perform to the best of their ability and deliver efficiently and on time. Clear communication is vital in order to pragmatically solve complex challenges. Passionate about project management best practice and keen to evolve and learn with marketplace demands, the ideal Project Manager will help push Ops forward to be a best-in-class commercial team. Main duties and responsibilities: Project Management Full ownership of print and digital delivery – ensuring all print and digital creative assets are delivered on time and to the highest standard by co-ordinating the relevant stakeholders in order to meet client goals Uphold the Hearst Project Management business rules and principles Pre-Sales Works with Account Management to plan the best course of action and then executes with a customer-centric attitude Advise on production cost estimates to ensure budgets and profit margins are maintained Well versed in the Hearst creative specifications for delivery and have the ability to recommend solutions, looking at previous campaign performance to build new assets and content Production Organise shoots (print, digital and video); booking locations, casting models, confirming permits and catering To be accountable for the cost of all content production – working to a previously agreed budget vs. net value of a campaign (Hearst policy is no more than 25%) Have an understanding of digital and standard specifications; awareness of third party tracking and analytics tools and how the production process can impact these Very willing to work across multiple brands to achieve scale of execution and seamlessly deliver across the Hearst portfolio Conscientious of budget and awareness of tracking to hit monthly/quarterly and annual targets Work closely with respective workflow directors and editorial members to ensure full visibility and transparency of all live work and upcoming deadlines Brief out copywriters and subs teams for print and Content Studio for digital, ensuring a clear understanding of the work required to hit the client’s objectives and project schedules Campaign Management Comprehensively handover all digital content in a complete format to Account Managers to the campaign management to commence Post Campaign Ensure all invoices are processed quickly and efficiently to be with Finance and Payroll on time each month, coding these correctly and ensuring rates are adhered to Work alongside our external research agency to commission campaign research and product trials – particularly important when looking to re-book clients for upcoming campaigns Negotiate rates with model agents, photographers and other contributors to maximise profit margins on each job. This also involves establishing and developing a strong relationship with these agencies Attend wash-up meetings at the end of a campaign’s cycle to establish; what worked well, what didn’t work, how to improve for next time Person specification: Excellent communication skills and enjoys interacting and building relationships with both clients and internal stakeholders Flexible and collaborative attitude with positive approach to change Always keeps the customer front and centre when managing projects Passion for the Hearst Magazines brands and products Ideally well versed in the basic rules and principles of Project Management Commercially aware and sales driven Is familiar with project delivery cycle and digital functions needed to deliver commercial activity Strives for excellent results and excellent customer service Extremely process driven with excellent time management and prioritization skills; able to work effectively under pressure Ability to achieve results through influence and problem solving Knows the importance of trust within professional relationships; looks to establish a reputation as a trusted print and digital expert Has an understanding of market changes and wants to stay ahead of the curve